ADMINISTRATIVE ASSISTANT

LECHLER INC•St. Charles, IL

2d•Onsite

About The Position

This position administers and coordinates a wide range of general administrative related activities. The primary focus is on front desk/reception activities and general office administration responsibilities, primarily assisting the CEO, COO, Human Resources, and the Accounting department.

Requirements

Ability to perform each essential duty satisfactorily.
Associates Degree in general administration or equivalent experience.
Experience with the use of Microsoft Office products and various computer software applications.
Ability to read and interpret simple documents, work instructions and procedure manuals.
Ability to write simple reports and correspondence.
Ability to greet and speak effectively in front of customers, suppliers and other visitors.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume.
Ability to apply concepts of basic algebra and geometry.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with multiple tasks and situations typically arising in such an environment.
Knowledge of Microsoft Office software (Word, Excel, Outlook, PowerPoint).
Knowledge of modern web browsers in a Windows operating system environment.

Responsibilities

Responsible for various reception and front desk functions.
Welcome, guide and direct customers, vendors and other visitors
Answer, screen and direct phone calls
Weigh, stamp and prepare all outgoing mail
Maintain mail machine and provide monthly team tracking figures to Accounting
Sort and distribute incoming mail to the President and other staff members
Ensure adequate paper supply in fax machines and copiers
Monthly Calendar Filing as required
Support CEO and COO with general office work: filing, copying, sorting, tracking and arranging meetings, etc.
Make travel arrangements using Egencia and other company approved travel providers; hotel, air, car, meal, limo, etc. for various levels within the organization
Booking out Lechler company cars to visitors and/or employees
Keep track of approval records for extended and international travel
Prepare conference rooms, arrangements, coffee, water, etc for scheduled visitors and events
Plan various onsite or offsite meetings as directed
Order office supplies as needed or requested and provide appropriate documentation to Accounting
Ordering supplies for break room – coffee, tea, plasticware, cups, etc.
Facilitate other sporadic tasks and events that take place throughout the year
Assist with record keeping as directed by management
Filling out new vendor forms
Support Human Resources and the Accounting department as needed
As time allows, assist with marketing activities such as mailings, etc.