Administrative Assistant, Applied Engineering

Jacksonville State University • Jacksonville, AL

30d

About The Position

The Administrative Assistant is responsible for processing and maintaining office records for the Department of Applied Engineering and associated Centers. This position requires excellence in customer service with providing routine information and occasionally explaining methods and procedures of services and activities to students, faculty, and the general public.

Requirements

• High School diploma or equivalent, and
• at least three (3) years of administrative experience

Responsibilities

• Receives, screens and routes visitors, answers routine inquiries by phone, email, or in person or refers to the appropriate person. Presents a professional appearance while representing the University with internal and external clients.
• Receives, sorts according to content, and distributes mail; organizes correspondence requiring attention of supervisor; independently answers correspondence requesting standard information or materials; may modify form letters to apply to various situations; completes routine forms.
• Creates files, reports, tables, charts, databases, minutes, and other documents.
• Records verbal and numerical data such as personnel and payroll information.
• Inventories and stocks office supplies; orders computers, furniture, etc. as needed.
• Prepares contracts, specifications, or other forms requiring precise knowledge of methods, procedures, policies, or other information.
• Validates student information and keeps academic record standings.
• Arranges and records attendance for meetings.
• Collects data for supervisor's travels and travel reimbursement.
• Provides administrative support to the Department of Applied Engineering and associated Centers.
• Performs other duties as needed.

Benefits

• Retirement Plans
• Alabama Teacher's Retirement System (TRS)
• RSA-1 Deferred Compensation
• 403-B Retirement Annuity (TIAA)
• Health Insurance
• Medical (PEEHIP)
• Optional plans: vision, dental, flexible spending plan, dependent care, cancer and hospital indemnity
• Long-term disability and life insurance
• Tuition assistance
• Paid and unpaid leave
• Employee Assistance Program
• Prescription assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees