Administrative Assistant

Creative Dining Services•Colorado Springs, CO

About The Position

Creative Dining Services is looking for an Administrative Assistant at Ent Credit Union to support our locations in the Colorado Springs area. The Administrative Assistant works within the Dining Services Department as the primary clerical and administrative support person to the department, while greeting office visitors in a friendly and helpful manner. Works professionally and cooperatively as a valued member of the dining team, assisting with any administrative aspect of the dining services program.

Requirements

High School Degree or equivalent, higher education helpful
Proficiency in MS Office and/or Google Suite
10-key adding machine and other office equipment
Basic reading, writing and arithmetic skills
Experience performing administrative responsibilities preferred

Responsibilities

Greets all visitors to the administrative offices in a friendly and professional manner.
Answers office telephones in a professional manner, ensuring that calls are forwarded appropriately.
In support of the dining services management team, performs general administrative tasks as assigned (typing, filing, copying, faxing, emailing, record keeping, errands, etc.)
Perform all administrative tasks related to new employee hiring procedures, such as initial paperwork, screenings, insurance enrollment, and file maintenance, assuring that all required forms are signed, forwarded to the CDS Home Office as needed, and/or placed in the employee file.
Maintains confidentiality in all employee interactions, and in maintaining employee files.
Assures that each employee is set up and paid through the payroll processing system according to established procedures and deadlines.
Performs quality assurance inquiries related to employee payroll deductions, assuring that proper and accurate procedures are followed.
Maintains accurate records of full-time employee benefit accruals including vacation and sick pay, as well as any earned bonus.
Maintains accurate records of employee attendance, communicating any attendance concerns to the dining services management team in a timely manner.
Following review of invoices by Dining Services Director, performs accounts payable functions according to established procedures and deadlines.
Performs accurate data entry for financial reporting.
Performs general accounting procedures for the department according to established procedures and deadlines.
Maintains accurate hardcopy and electronic files according to established protocols.
Receives and organizes all administrative office mail; arranges for mail and package pick-up.
Manages office supplies inventories accurately, in a fiscally responsible manner.
Arranges for office equipment maintenance and repair as needed
Posts all labor related notices as required
Performs other related administrative tasks for the department as deemed necessary by the Dining Services Director