Administrative Assistant

PTS Advance • Martinez, CA

1d • Onsite

About The Position

Our client is seeking an Administrative Assistant to support project and site operations in Martinez, CA. This role provides day-to-day administrative support to project management and field teams, helping ensure smooth coordination of documentation, reporting, and office activities.

Requirements

• Previous administrative experience, preferably in construction or refining
• Strong organizational and time-management skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to handle confidential information professionally
• Strong communication skills and attention to detail
• Ability to work independently and in a fast-paced environment

Responsibilities

• Provide administrative support to project managers, supervisors, and site personnel
• Assist with onboarding paperwork, timesheets, and employee records
• Prepare, organize, and maintain project documentation and files
• Support payroll, invoicing, and expense tracking as needed
• Answer phones, manage emails, and coordinate meetings or schedules
• Order office supplies and assist with general office operations
• Communicate with internal teams, vendors, and subcontractors
• Perform other administrative duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed