Administrative Assistant - Office

San Marcos Consolidated Independent School District • San Marcos, TX

11h • Onsite

About The Position

Serve as support clerk for the campus administrative office. Provide information and assistance for all visitors, students, faculty and staff.

Requirements

• High School Diploma or GED
• Clerical/secretarial skills
• Knowledge of accounting policies and procedures
• Skill in researching and analyzing data and reports
• Skill in communicating effectively, both verbally and in writing
• Skill in preparing and maintaining accurate records
• Skill in operating standard computer and software applications, including but not limited to electronic mail, Google applications, word processing, spreadsheets, databases, and presentations.
• Ability to prioritize and organize work responsibilities
• Ability to follow oral and written instructions
• Effective organizational, interpersonal, and communication skills

Nice To Haves

• One year clerical or secretarial experience preferred

Responsibilities

• Respond to all incoming calls and route them to appropriate staff.
• Greet all visitors in a courteous, professional manner and handle their requests or refer them to appropriate personnel.
• Take accurate messages and see that they are delivered to the proper staff member, depending on urgency.
• Supervise students who are in the office area on a temporary basis.
• Coordinate messages from parents or administrators to students or teacher’s classroom.
• Assist with student related activities such as ISS and D-Hall assignments, tardy slips, etc. as assigned.
• Assist with general office duties as assigned, including receiving, sorting, and distributing mail and other documents to campus staff.
• Comply with all district and local campus routines and regulations.
• Promote a positive, professional work environment.
• Promote positive public relations with all colleagues, parents, students, and community members.
• Provide clerical support to assistant principal and campus office.
• Maintain all financial records and accounts in an auditable condition.
• Make accurate and timely bank deposits.
• Prepare all accounting reports for campus principal, business office, and club sponsors.
• Process budget requests.
• Receive and verify deposits to all student activity accounts.
• Prepare monthly financial statements, reconcile bank statements, make deposits, etc.
• Process supply orders for campus through central supply or outside vendors as appropriate.
• Process all campus expenditures, post to appropriate fund, secure approval, complete paperwork in appropriate budget folder, verify receipt of merchandise, forward paperwork for payment, and reconcile accounts monthly.
• Ensure accuracy of invoices for office materials and supplies with purchase orders.
• Verify the accuracy of deposits upon receipt in finance office.
• Maintain textbook financial receipts in auditable condition for use by textbook custodian for annual reports.
• Keep informed of and complies with state and district policies and regulations concerning primary job functions.
• Maintain confidentiality of information.
• Produce reports as needed by campus and district personnel from the district PEIMS data.
• Perform network application printing services in the areas of student information, attendance, labels, transcripts, report cards, schedules, honor rolls, etc.
• Perform other duties and responsibilities as assigned by the principal.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED