Administrative Assistant

HOATalent•Chicago, IL

58d•$50,000•Onsite

About The Position

For over 20 years, Hales Property Management has been the industry leader in property management. Our mission is to proactively manage buildings through anticipation of client needs, effective communication, complete transparency, and compassion. Our AWARDS and reviews speak to who we are and how we strive for excellence. The Property Assistant role is designed as a fast-track opportunity into property management. New team members participate in a structured training program that prepares them to manage a condominium portfolio in approximately 12 months, based on performance and interest. In the meantime, you’ll provide administrative, operational, and customer service support to Property Managers while learning the day-to-day workings of the business. You’ll work with team members, vendors, and clients to execute tasks as needed.

Requirements

Strong organizational and multitasking skills
Ability to work independently and manage deadlines
Professional written and verbal communication skills
Customer-service mindset with a positive attitude
Ability to handle sensitive information with discretion
Comfort using computers and office software (Outlook, Word, Excel; QuickBooks exposure is a plus but not required)
1–2 years of administrative or customer service experience (real estate or property management experience is a plus, but not required)
Bachelor’s degree in Business, Real Estate, or a related field OR equivalent work experience
Local travel (Chicago). Must have a valid driver's license and reliable vehicle.
Potential physical demands may include lifting up to 35 lbs; standing, sitting, walking, and occasional climbing.
An employee is required to work at a personal computer and/or talk on the phone for extended periods of time.
Ability to work extended/flexible hours and occasionally weekends to meet deadlines.
Ability to respond to emergencies, both during and after business hours (as needed) in a timely manner.

Nice To Haves

real estate or property management experience
QuickBooks exposure

Responsibilities

Support Property Managers with day-to-day building tasks and projects
Schedule service and maintenance requests (plumbing, repairs, etc.)
Request bids and coordinate with vendors
Meet vendors and clients at building locations as needed
Serve as a helpful point of contact for residents, vendors, and internal team members
Respond to incoming requests in a timely and professional manner
Draft and distribute building communications
Assist with vendor invoices and approvals
Help organize and coordinate small internal and external projects