Administrative Assistant-ABQ
About The Position
The Administrative Assistant serves as a vital partner to leaders and staff across PHS, providing high-level administrative, analytical, and organizational support. This role handles a broad range of complex and confidential responsibilities, requiring strong attention to detail, sound judgment, and the ability to manage multiple priorities with minimal direction. This role reports to a Level 4 or Level 5 leader and plays an important part in ensuring smooth operations and positive team collaboration across the organization Success in this position calls for someone who is adaptable, dependable, and proactive—someone who can anticipate needs, solve problems independently, and maintain professionalism in a fast-paced environment. Many tasks are self-initiated, making initiative, resourcefulness, and self-discipline essential qualities. Ideal Candidate: Seeking an Administrative Assistant role supporting senior leadership within a hospital administration environment. Highly organized with exceptional attention to detail, strong time‑management skills, and the ability to prioritize competing tasks. Experienced in tracking deadlines, coordinating logistics, and maintaining smooth daily operations. Proactive in anticipating needs, identifying issues early, and offering practical solutions.
Requirements
- Skilled in supporting senior leaders and cross‑functional teams within healthcare settings.
- Proven ability to maintain confidentiality and handle sensitive information with discretion.
- Proficient in Microsoft Outlook, including complex calendar management, meeting coordination, and maintaining accurate daily schedules.
- Strong Excel capabilities: data entry, data cleaning, pivot tables, charts, and concise data summarization.
- Familiarity with Tableau, Kaufman Hall reports, and Premier reports for data interpretation and administrative decision support.
- High school (G.E.D.).
- Three to five years experience in a secretarial position.
- Possesses knowledge and skills of PC applications, Microsoft Office products, record storage and maintenance, document management.
Responsibilities
- Perform a wide range of secretarial, administrative, and general office tasks, including preparing correspondence, reports, presentations, and other professional documents.
- Schedule appointments, coordinate meetings and events, and arrange travel for leaders and staff.
- Provide exceptional customer service when interacting with patients, members, employees, and the public.
- Assist with budget processes and expense tracking as needed.
- Maintain departmental policies, files, and records to ensure accuracy and compliance.
- Coordinate and support the work of others within the department when required.
- Provide project coordination for leadership-level initiatives and activities.
- Communicate and/or relay leader instructions, updates, and priorities to relevant staff.
- Manage databases, including data entry and the creation of routine and ad hoc reports.
- Remain knowledgeable about department-specific operations and provide operational support in assigned areas.
Benefits
- All benefits-eligible Presbyterian employees receive a comprehensive benefits package that includes medical, dental, vision, short-term and long-term disability, group term life insurance and other optional voluntary benefits.
- Presbyterian's Employee Wellness rewards program is designed to provide you with engaging opportunities to enhance your health and activate your well-being. Earn gift cards and more by taking an active role in our personal well-being by participating in wellness activities like wellness challenges, webinar, preventive screening and more.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
