Administrative Assistant - AAVP Research and Graduate Studies

Brigham Young University•Provo, UT

21h•Onsite

About The Position

Provides high-level administrative and operational support to the Associate Academic Vice President for Research and Graduate Studies, coordinating key initiatives and managing BYU’s participation in the Utah Conference on Undergraduate Research (UCUR).

Requirements

College degree OR 5 years high education experience or equivalent combination of education and experience
Handle confidential and critical information with discretion
Firm and tactful, yet friendly manner in working with individuals on and off campus
Ability to diffuse volatile interactions at times
Serve as a resource for knowledge of university policies, procedures and campus facilities
Familiarity with University units

Nice To Haves

College degree and 5+ years higher education work experience
General office computing skills
Exceptional professional interpersonal skills in conducting the business of the AAVP office in a variety of venues (Church, University, and State)
Familiarity with University systems (financial, travel, HR, etc.)

Responsibilities

Manage all AAVP projects and assignments.
Research and compile confidential data and makes recommendations to AAVP to complete projects and/or resolve confidential issues.
Track and advise AAVP regarding distribution of capital equipment, gift and endowment funds, which are distributed to colleges, departments and/or faculty across the university.
Review and evaluate financial transactions related to organizations reporting to the AAVP for compliance with policies.
Prepare purchase requisitions, spend authorizations, expense reports, budget adjustments and journal entries.
Approve same for some offices reporting to AAVP.
Act as BYU liaison to and member of the statewide Utah Conference on Undergraduate Research (UCUR) steering committee.
Administers all aspects of the university’s participation with and participation in UCUR (7-month process).
Administer the organization of the Utah Conference on Undergraduate Research (UCUR) when it is BYU’s turn to host (every seven years, including in 2027).
Manage the reviews and awarding of the annual Scholarly and Creative Works grants and the Women’s Research initiative grants.
Administer and manage program budgets and reports for internal university research grants, including IDRs and the Snow, McKay, Widstoe, and Clark Grants.
Assist AAVP on ad hoc committee assignments, such as Dean Search committees and Faculty Rank and Status Appeal committees.
Assist with AAVP with space management issues including the remodel and/or construction of academic buildings and research space.
Support the AAVP on university policy reviews and revisions, external funding agency issues and reporting, etc. compile data and present potential resolutions to AAVP.
Manage all appointments and meetings for AAVP.
Field all calls to AAVP.
Coordinate travel for AAVP and accompanying parties.
Support professorial activities of AAVP.
Provide administrative support for AAVP in aspects of their faculty appointment.
Prepare materials for and participate in University Research Council meetings.
General office and file management.

Benefits

401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
Generous vacation and sick time, plus 13 paid holidays
Employee assistance program, available to the employee and all members of their household
Tuition benefits for employees and eligible family members
Access to athletic facilities
Excellent medical/dental benefits
Short/long term disability benefits
Paid parental and maternity leave
Wellness program
Free on-campus parking
Free UTA passes for employee, spouse, and qualified dependents
Discounts at the BYU Store and for many events at BYU