Administrative Assistant

RadiFi Credit Union•Jacksonville, FL

10d•Onsite

About The Position

RadiFi Credit Union is seeking an Administrative Assistant to provide high-level, confidential administrative and operational support to the Chief Operations Officer. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities include preparing reports, coordinating meetings, managing communications, and supporting strategic projects while maintaining the highest level of professionalism and discretion.

Requirements

Three years to five years of similar or related experience.
(1) A two-year college degree, or (2) completion of a specialized certification or licensing, or (3) completion of specialized training courses conducted by vendors, or (4) job-specific skills acquired through an apprenticeship program/prior work experience.
Work involves much personal contact with others inside and/or outside the organization for the purpose of first-level conflict resolution, building relationships, and soliciting cooperation. Discussions involve a higher degree of confidentiality and discretion, requiring diplomacy and tact in communication.
Excellent analytical, research, organizational and editing skills; 40 WPM (typing skills at or above the 75 percentile in speed and 90th percentile in accuracy); proficient with spreadsheets formulas.
Must have strong knowledge and experience in using MS Excel, MS Word, MS PowerPoint and MS Access.
Excellent oral and written communication skills.

Responsibilities

Provide confidential administrative support to the COO, including drafting correspondence, preparing reports, and creating document templates.
Organize and maintain filing systems (electronic and physical) and sort incoming mail.
Manage calendars, schedule internal meetings, prepare agendas and coordinate vendor appointments.
Record and distribute accurate meeting minutes for committees, vendor meetings, and project discussions.
Manage the Credit Union policies and procedures process.
Prepare and edit assigned policies, procedures, and presentations.
Arrange travel itineraries, accommodations, and transportation for the COO; reconcile expense reports accurately and promptly.
Assist with planning and execution of internal events, including logistics, catering, hospitality for guests and events planned.
Support strategic initiatives and special projects by tracking deadlines, monitoring progress, and ensuring deliverables are met.
Perform other job duties and special projects as assigned by the COO and Administration Department.