Administrative Support - Cuyahoga Falls

Americhem•Cuyahoga Falls, OH

About The Position

The Administrative Assistant provides support services and performs clerical and computer-related duties across plant and laboratory operations. This role supports daily administrative functions, helps maintain accurate records, and partners with multiple departments to ensure smooth and efficient site operations.

Requirements

High School Diploma or equivalent (Bachelor’s Degree preferred, not required)
1–2 years of experience or equivalent
Strong organizational skills, including the ability to manage multiple priorities and deadlines
Ability to work independently while also supporting a team environment
Comfortable working in a fast-paced manufacturing setting with changing priorities
Strong attention to detail and accuracy
Effective communication and interpersonal skills
Customer-focused mindset with the ability to balance service and operational needs
Problem-solving skills and willingness to take initiative
Ability to maintain confidentiality and handle sensitive information appropriately

Responsibilities

Provide general administrative support including typing, copying, mailing, filing, and document preparation
Serve as a point of contact for visitors, vendors, and incoming calls, directing inquiries as needed
Create and maintain documents such as invoices, reports, customer documentation, and operational records using various computer systems
Support purchasing and inventory activities, including ordering office and plant supplies and maintaining accurate records
Assist with shipping needs, including coordinating outbound shipments and managing carrier accounts
Maintain organized electronic and physical filing systems, ensuring documentation is accurate and accessible
Review and process invoices, confirmations, and receipts, and support tracking of vendor activity and recurring expenses
Assist with basic financial and data entry tasks, including working within company systems to review and update information
Coordinate general office needs such as scheduling meetings, supporting site events, and maintaining a clean and welcoming environment
Partner with site leadership and departments such as maintenance, operations, and EHS to support administrative needs and compliance-related activities
Support maintenance and operational tracking by assisting with recordkeeping, work order documentation, and follow-up on required activities
Communicate effectively across departments to ensure timelines, priorities, and updates are understood and supported
Provide flexible support to other team members and departments as needed
Maintain strong working relationships with vendors and internal teams to support day-to-day operations
Track and follow up on orders, deliveries, and outstanding items to ensure timely completion
Assist with coordinating contractor visits and maintaining required documentation
Support ongoing process improvements by identifying opportunities to improve organization and efficiency
Perform other administrative and operational support duties as assigned