Administrative Assistant

Interstates•Fort Collins, CO

5h•$23 - $30•Onsite

About The Position

At Interstates, we don’t just show up to work, we show up for each other. From our headquarters in Iowa to job sites across the country, we’re doing award-winning electrical, controls, automation, and OT work that powers industrial facilities for clients here in the U.S. and around the world. Whether you’re bending conduit, wiring panels, writing code, supporting projects, or helping things run behind the scenes, you’ll be part of a crew that works hard, shares laughs, and takes pride in doing quality work. We believe in building strong teams, doing the right thing, and making a difference in the communities where we live. If you want to grow and do meaningful work, you’ll feel at home here. The Administrative Assistant is essential to the flow of communication and coordination across project and service teams. This role provides administrative, scheduling, documentation, and coordination support to the Assistant Project Manager (APM) and Senior Service Managers—helping keep teams aligned, informed, and moving forward. By owning the details, communication flow, and organization behind the scenes, the Administrative Assistant enables project and service leadership to stay focused on customers, execution, and sound decision-making. This role is essential to keeping projects running smoothly in a fast-paced environment with many moving parts. The ideal candidate is a proactive problem solver who works independently, adapts quickly to changing priorities, and communicates effectively in a fast‑paced environment with many moving parts.

Requirements

Adaptable mindset — focuses on solutions, not problems.
Able to work independently, but also collaborate as needed
Eager to learn and grow within project and service operations.
Strong organizational, communication, and time‑management skills.
Proficiency with Microsoft Office (Outlook, Teams, Word, Excel).

Nice To Haves

Previous experience in project, administrative, or coordination roles preferred.

Responsibilities

Create, update, and maintain project schedules
Maintain project calendars and key deadlines.
Schedule meetings, including invites, logistics, and materials.
Take meeting notes, document decisions, and distribute action items.
Post notes and updates in appropriate systems to ensure project visibility.
Record changes, track progress data, and organize project documentation.
Maintain project files, correspondence, and status records.
Support information flow between field teams, engineering, and project leadership.
Assist with assembling project reports
Support travel planning, expense reports, and onboarding logistics for project team members.