About The Position
ADMINISTRATIVE ASSISTANT TO THE KNOWLEDGE STRATEGY & ACCESS DIRECTORATE, Libraries , to support the Associate Director for Knowledge Strategy & Access (KSA) and three KSA departments. This role ensures smooth day-to-day and long-term operations by managing complex calendars, coordinating meetings, and maintaining documentation and internal websites. Responsibilities include facilities coordination, onboarding support, workflow and file management, and participation in committees or projects; handling financial and procurement tasks such as monitoring expenditures in SAP/Cognos, processing reimbursements, reconciling accounts, supporting travel, and generating reports; providing meeting and event support; preparing presentation materials; and troubleshooting basic technology. The full job description is available, here: MIT Libraries' Jobs Page
Requirements
- High school diploma or equivalent
- a minimum of three years of related experience
- strong computer skills, including Google Docs, Word, Excel, PowerPoint, and Outlook, and the ability to learn new systems
- demonstrated ability to communicate effectively, manage competing priorities, and work independently in a fast-paced environment
- excellent organizational, analytical, and problem-solving skills, with strong attention to detail and follow-through
- ability to maintain discretion and to work effectively with diverse groups, including senior leadership
- Must be able to lift up to 25 pounds and move across campus as needed
Nice To Haves
- Associate’s or Bachelor’s degree or equivalent experience
- customer service experience
- familiarity with academic or library environments
- experience with SAP, Concur, Coupa, and basic AV technology
Responsibilities
- managing complex calendars
- coordinating meetings
- maintaining documentation and internal websites
- facilities coordination
- onboarding support
- workflow and file management
- participation in committees or projects
- handling financial and procurement tasks such as monitoring expenditures in SAP/Cognos, processing reimbursements, reconciling accounts, supporting travel, and generating reports
- providing meeting and event support
- preparing presentation materials
- troubleshooting basic technology
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
