Administrative Assistant

Whitman, Requardt & Associates, LLP•Richmond, VA

6h•Onsite

About The Position

At Whitman, Requardt & Associates, LLP, we are "People Focused and Project Driven". We have been in business for more than110 years and we are known for our quality work and quality employees. This is your chance to join our team - help us to design the infrastructure and buildings that improve the world! We are currently seeking a highly motivated Administrative Assistant to perform administrative and office support activities. This person will work in a fast-paced, deadline-driven environment. Must be well organized, detail oriented, high energy, and responsive with excellent writing and proofreading skills. This is an onsite position in our Richmond, VA office.

Requirements

High school degree or equivalent required, associate’s or bachelor’s degree preferred
Minimum 4 years clerical or administrative experience
A/E/C industry experience preferred
Ability to work overtime to meet project deadline
Hours: 40/week in office (overtime required depending on project deadlines)
Attention to detail
Excellent organizational skills
Ability to prioritize and multi-task to meet multiple, simultaneous deadlines in a short timeframe
Effective time management skills
Demonstrated written and oral communication skills
Self-motivated, confident, energetic, and creative
Demonstrated ability to work independently and in a team
Ability and willingness to work cooperatively with and in support of others
High degree of discretion dealing with confidential information
Intermediate to advanced knowledge or Excel Spreadseets
Proficiency with Microsoft Office (Word, PowerPoint, Outlook) and Adobe Acrobat required
Experience with Deltek Vision preferred
Experience working for an architecture, engineering, or construction firm preferred

Nice To Haves

A/E/C industry experience preferred
Experience with Deltek Vision preferred
Experience working for an architecture, engineering, or construction firm preferred

Responsibilities

Assist office staff with administrative needs
Set up and maintain project files (electronic and hard copies)
Assist with execution of contract documents
Word process documents and produce reports as needed
Schedule and book travel arrangements
Distribute incoming mail and prepare outgoing mail and packages
Field phone calls, receive, and direct visitors
Coordinate lunch and learns
Process expense reports and reconcile petty cash
Order and maintain office supplies
Log shop drawings, submittals, RFIs, and change orders
Coordinate and manage workflow according to project deadlines
Edit specifications and technical documents
Other duties as assigned

Benefits

Flexible work schedule options
Competitive salary
Leave accrual and paid holidays
Healthcare benefits
Group Life Insurance, as well as additional optional life Insurance, short and long term disability insurance
Flexible spending accounts for medical and dependent care reimbursement
401(k) Retirement Plan
Tuition Reimbursement
Employee Assistance Program
Parental and maternity leave benefits