Administrative Assistant - Women's Ministry

FIRST BAPTIST CHURCH OF DALLAS TEXAS•Dallas, TX

82d•Onsite

About The Position

First Baptist Dallas is a thriving church community living for Jesus Christ. We have been serving and doing ministry for over 150 years. First Baptist Dallas was built on the Bible and continues its mission to “Transform the world with God’s Word…one life at a time.” We seek Christ-centered professionals who want to join a team of disciplined and talented superstars committed to working together to accomplish our mission. The Administrative Assistant will provide administrative support to the Women’s Ministry and actively seek opportunities to share faith in Jesus Christ with others.

Requirements

Fully committed to the Mission and Core Values of First Baptist Dallas
Fully committed to the Senior Pastor, Executive Pastor, and overall church ministry
Fully committed to biblical Christian principles and teachings professionally and personally
Fully committed to demonstrating characteristics that reflect a person of faith and a lifestyle of biblical integrity
Must be an active member of First Baptist Dallas
Embody the Green Team Characteristics and work according to Operating Principles
Must have strong communication skills and be detail-oriented
Proficiently operates Outlook, Microsoft Office software
Comfortable learning other software systems such as eSpace, Touchpoint, and Shelby or similar financial software capabilities
Minimum of 3 years of experience as an Administrative Assistant
High School diploma; preferably a Bachelor’s Level Degree
Must possess the ability to manage and prioritize multiple tasks
Must have the ability to establish and maintain positive working relationships with staff, volunteers, church members, and prospective members
Requires the ability to walk, stand, and sit, sometimes for prolonged periods
Requires occasional bending/stooping
Requires the ability to work effectively on a computer for extended periods

Responsibilities

Work with the Minister to Women and the Women’s Ministry Associate to ensure all tasks get accomplished
Maintain office filing systems
Work within the guidelines of approved budgets to execute budgeted events with excellence
Assist in planning trips for church members and prospects, booking travel accommodations as needed
Collaborate with the Minister to Women and the Women’s Ministry Associate in the submission of the annual Women’s Ministry budget for approval
Attend and collaborate in strategic planning meetings with all areas of Women’s Ministry
Maintain current databases on various ministry and service groups (i.e., Bible studies, Mission Study groups, etc.)
Maintain a database of those who come to special events
Utilize Touchpoint and Shelby systems (or other such technology) for addresses and budget information
Process and maintain financial records from Shelby for general office expenses, special events, ministry areas, or any related program within Women’s Ministries
Perform general office duties alongside Women’s Ministry Office Assistant, Intern, Conference Assistant, and volunteers regarding phones, processing mail/correspondence, scheduling, data processing, photocopying, filing, etc., as they relate to the Women’s Ministry office
Facilitate communications with other offices (i.e., calendar, work requests, purchase orders, and pre-approvals, etc.)
Facilitate timely communication with First Baptist Dallas membership and attendees (email blasts, phone calls, media requests, etc.)
Meet with the Communications Team weekly regarding promotion and publicity
Oversee inventory and ordering work area supplies
Execute setting up of rooms, providing supplies, and ordering lunches as necessary for ministry meetings
Communicate needs of Morning and Evening Bible Studies (i.e., room reservation, media needs, administrative needs, departmental communication)
Be available for some night committee meetings and ministry tools
Be available on weekdays and some Sundays to assist Women’s Ministry as needed
Other duties as assigned by the Minister to Women and Women’s Ministry Associate