Administrative Assistant - Program Ministry

LAKE JUNALUSKA ASSEMBLY INC•Lake Junaluska, NC

2d•Onsite

About The Position

The primary purpose of this position is to serve as administrative support for all new and ongoing programs in support of the Lake Junaluska Program Ministry Department. The Administrative Assistant will join a team of ministry professionals that advocate for the mission of the organization and work to engage groups through meaningful ministry programs. The ideal candidate is proactive, detail-oriented, collaborative and passionate about our mission of transforming lives through renewal of soul, mind and body.

Requirements

A combination of education and experience equivalent to an Associate’s degree.
Demonstrated communication skills and a commitment to providing responsive and conscientious customer service.
Flexibility and ability to adapt to changing needs, multiple task demands, and work structures.
Ability to read and comprehend instructions, correspondence, and emails.
Ability to present job related information upon request to customers, guests, and employees of the organization.
Ability to plan and organize, intermediate computer skills using Microsoft Office, Google Drive, Maestro and email.
Ability to solve practical problems and handle a variety of customer, guest, and employee questions.
Willingness to work flexible hours that may include evenings, weekends and holidays.

Nice To Haves

Minimum of 2 years of relevant administrative and ministry experience desired.

Responsibilities

Assist in planning and execution of multiple program group events annually.
Organizing the administrative efforts of programming events to include; registration, marketing support, and cross-functional department communications.
Assist in the coordination between internal departments for all programmed ministry events.
Create and maintain program ministry inventory of event supplies, including; decorations, craft, memorabilia and worship items.
Provide assistance and support in program planning and execution for Lake Junaluska hosted ministry events and programs.
Support and assist ongoing ministry groups in conveying feedback to the internal teams following events and programs.
Coordinate timely submission of agreements to keynote speakers
Process check requests, cash handling, providing correct change, and operating the point of sale (POS) system during events.
Maintain ministry network drive data and provide reports as needed.
Comply with all safety policies, practices and procedures and report any unsafe activities or conditions immediately to the supervisor or the Human Resources department.
Assisting with event registration as needed (may include compiling leader packets or making name tags.)
Managing event special ordering and distribution of items, like T-shirts.
Participating and assisting with partnered annual community events such as: July 4th celebrations, Christmas, Summer Worship, ticketed concerts, etc.
Other duties as assigned.