Administrative Assistant to the Deans of Students

MooseHeart Child City & School • Mooseheart, IL

12d • $15 - $17

About The Position

Responsible for the daily communication of student related information & matters to the appropriate parties, and should have excellent interpersonal skills to communicate with teachers, youth and all other department staff on campus. Should demonstrate the discretion to handle confidential information.

Requirements

• Minimum of High School diploma or GED with 2-3 years secretarial experience.
• Ability to write, proof and edit routine office correspondence, reports and forms at 55-60 wpm using the Microsoft s uite of tools including Word, Excel, PowerPoint, Schedule +.
• Interpersonal skills required to effectively communicate with staff, youth and guests / callers.
• Exceptional organizational and time management skills.
• Ability to proofread and edit written materials.
• General knowledge a must for operation of standard office machines such as telephone, copier, PC and fax machine.
• An ability to process information in a confidential manner.

Responsibilities

• Manage the Deans' Calendars : Efficiently schedule and coordinate the Deans' appointments, meetings, and daily schedules.
• Correspondence & Communication: Serve as the primary contact for the Dean's office. Draft, edit, and prepare professional communications and official letters. Screen and direct all incoming calls and visitors.
• Data & File Management: Maintain a high-level confidentiality while managing updating comprehensive physical and digital filing systems and departmental records.
• Attendance Management: Monitor and record all student attendance for all periods Monday-Friday.
• Behavioral Assistance: Assist staff and teachers with student behavior issues when necessary (example: assigning timeouts, recording consequences on school notes, processing formal office referrals, etc.)
• Medication Administration / Minor Medical Care: Under proper authorization and training, administer student medications according to established school protocol. Assess student symptoms as necessary and communicate with the Health Center and Nurse if next steps are required.
• Safety Training: Must be willing to obtain CPI (Crisis Prevention Institute) certification to be able to handle behavior escalations safely and effectively.
• Confidentiality: Maintain confidentiality of youth, staff and company record, correspondence and information sharing only on a need to know basis.
• Other duties as assigned by the Deans of Students or their designee.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED