Administrative Assistant to the Executive Director

FlourishesConsulting • Springfield, OH

9d

About The Position

Join a mission-driven organization that serves older adults and strengthens our community. The Administrative Assistant provides essential administrative and front-office support to the Executive Director, management team, Board of Trustees, members, and community partners-helping ensure a welcoming, well-organized, and supportive environment.

Requirements

• High School diploma required.
• 5+ years of clerical or administrative experience required.
• Strong customer service, communication, and organizational skills.
• Comfortable using Microsoft Office and database systems.
• Ability to exercise good judgment, lift up to 20 lbs, and maintain a professional appearance.

Responsibilities

• Serve as the first point of contact by greeting members and guests and answering/directing phone calls.
• Promote agency programs and services to members and the public.
• Maintain accurate, confidential member records in the database.
• Process payments, issue receipts/tickets, and maintain participant rosters.
• Manage mailing lists, invitations, and basic correspondence.
• Order and maintain office supplies.
• Track donations and prepare related correspondence.
• Coordinate building rentals, including scheduling, contracts, and payments.
• Run errands, attend meetings, and perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED