Administrative Assistant to the Assistant Principal

Amherst Pelham Regional School District • Amherst, MA

3d

About The Position

The Administrative Assistant to the Assistant Principal provides high-level clerical and organizational support to ensure the effective functioning of the Assistant Principal’s office. The position requires discretion, initiative, strong organizational skills, and the ability to manage multiple priorities while maintaining confidentiality.

Requirements

• High school diploma or equivalent required; associate’s degree preferred.
• Prior experience in a school or educational office setting strongly preferred.
• Demonstrated organizational skills and ability to manage complex scheduling.
• Proficiency with Microsoft Office, Google Workspace, and student information systems (e.g., PowerSchool).
• Strong interpersonal and communication skills.
• Ability to handle confidential information with discretion.
• Ability to work independently and collaboratively in a fast-paced school environment.

Nice To Haves

• associate’s degree preferred.
• Prior experience in a school or educational office setting strongly preferred.

Responsibilities

• MCAS Coordination (ARHS & ARMS): Support administration of state-mandated MCAS testing at Amherst Regional High School and Amherst Regional Middle School, including scheduling, materials organization, and communication with staff.
• 504 Team Scheduling: Coordinate and schedule 504 Plan team meetings in collaboration with Assistant Principals, counselors, and families. Maintain accurate records and meeting documentation.
• Registrar Support: Provide additional assistance to the Registrar, as directed by the supervisor, which may include tasks such as progress report generation, grade storage, and supporting the accuracy of student academic records on an as-needed basis.
• Paraeducator Scheduling & Coverage: Support daily scheduling of paraeducators; arrange coverage during staff absences in collaboration with the Assistant Principal.
• Scholarship & Award Management: Oversee the administration of the Koplik Certificate of Mastery and John & Abigail Adams Scholarships. Assist with underclass award processes including scheduling, communication, and documentation.
• Office & Administrative Support: Provide clerical assistance including correspondence, filing, data entry, and maintaining calendars for the Assistant Principal. Serve as a point of contact for staff, students, and families regarding scheduling, policies, and events.
• Other Duties as Assigned

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED