Administrative Assistant to Executive Vice President, Sales & Marketing

BHC

21h

About The Position

The Administrative Assistant will play a key role in ensuring the smooth operation of the Marketing and Sales department by providing high-level support to the Executive Vice President, Sales & Marketing. This role requires an individual with a strong attention to detail, excellent communication skills, and exceptional organizational abilities. The ideal candidate is a proactive problem-solver who can manage complex schedules and assist with department-related administrative tasks.

Requirements

Expert written and verbal communication skills and presentation ability.
Proactive problem-solving skills with flexibility and creativity in seeking solutions for business challenges.
Outstanding organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Very strong interpersonal skills and the ability to build relationships with stakeholders, including team members, extended colleagues, external partners, and the community.
Highly resourceful team-player, with the ability to also be extremely effective independently.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.

Responsibilities

Organize complex calendars and schedules, resolving any scheduling issues, and perform calendar analysis to ensure maximization of time.
Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
Draft and prepare correspondence for internal announcements, meetings, and organizations.
Use discretion, confidentiality, and sound judgment to handle C-Level matters.
Proofread, verify, and review materials, applications, records, reports, and publications for accuracy, completeness, and conformance with established standards, regulations, policies, and procedures; ensure materials, reports, and packets for signature are accurate and complete.
Assist in preparing and managing presentations and decks.
Represent the company and the Executive in a positive light through great follow-through skills.
Conserve time by reading, researching, collecting, and analyzing information as needed, in advance.
Manage conflict resolutions and handle all disputes swiftly and efficiently.
Prepare detailed itineraries for business travel and events.
Handle confidential correspondence and communications with professionalism.
Assist with tracking and reporting departmental budgets and expenditures.
Assist with preparing presentations, reports, and other documents as needed.
Collaborate with the Sales and Marketing team on projects and initiatives.