Administrative Assistant Temp

Allana Buick & Bers•Seattle, WA

About The Position

Allana Buick & Bers is a multi-disciplinary architectural, engineering and construction firm. We are looking for a reliable Administrative Assistant who will undertake a broad set of administrative and clerical tasks, such as providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities, particularly making travel, and meeting arrangements, preparing reports, and maintaining appropriate filing systems. You will have to ensure the efficient and smooth day-to-day operation of our Seattle office.

Requirements

Experience with office management systems and procedures, as well as with office equipment, such as printers and fax machines
You should have excellent oral and written communication skills and be able to organize your work using tools, like MS Excel and office equipment.
Good practical experience with MS Office
Strong time management and problem-solving skills with the ability to prioritize work
Outstanding written and verbal communication skills, with close attention to detail
Strong organizational skills with the ability to multi-task

Nice To Haves

Associate's degree in related field preferred; additional qualification as an Administrative Assistant or a Secretary will be a bonus

Responsibilities

Arrange events, appointments and travel
Manage phone calls and correspondence (including email, memos, letters, faxes and forms)
Attend meetings and take detailed minutes
Participate in the preparation of regularly scheduled reports
Organize contact lists and filing systems
Meet and support visitors
Help clients and company representatives contact each other
Review and update office policies and procedures
Monitor office supplies and research new deals and suppliers
Collaborate with executive and senior administrative assistants to handle requests and queries from senior managers