Administrative Assistant, Technology Support Services

Montclair State University•Montclair, NJ

49d•$25 - $30

About The Position

Reporting to the Director of the Feliciano School of Business Technology Support Services, the School of Business is seeking part time (up to 20 hours/week) per diem assistance to support the administrative and operational functioning of SBUS Technology Support Services. Responsibilities include coordinating staffing logistics, overseeing procurement and budget processes, and managing facilities-related operations. The Administrative Assistant also supports departmental communication by preparing and distributing announcements, updates, and other IT-related information. Through strong organizational skills, professionalism, and attention to detail, the Administrative Assistant helps maintain the effective daily operations of SBUS Technology Support Services.

Requirements

Bachelor's degree from an accredited college/university
At least two years of experience providing administrative support in a fast-paced, challenging environment
Demonstrated experience supporting budget tracking, procurement, or financial processes
Excellent oral and written communication skills
Strong interpersonal skills and the ability to interact effectively with faculty, staff, students, vendors, and campus partners
Proficiency in Microsoft Office Suite, specifically in Excel
Strong organizational and time management skills, with the ability to multitask and meet deadlines
Ability to work both independently and collaboratively in a team-oriented environment
Strong spreadsheet and data management skills

Nice To Haves

Experience working in a higher education environment, preferably within an academic or technology services department
Familiarity with university financial systems such as Workday

Responsibilities

Handle help desk walk-up, email, and phone support requests.
Schedule Feliciano School of Business communal spaces (multipurpose room, labs, studios, study lounges).
Determine technological needs for events based on requester details and room requirements.
Align event needs with staff skills and schedules to provide optimal resources.
Coordinate with procurement on vendor contract renewals, troubleshooting vendor issues, and paying invoices for IT purchases.
Ensure vendor compliance with local, state, and federal regulations.
Facilitate license agreements between vendors and the institution's legal office.
Monitor departmental budgets and spending, review expenditures against available funds, and project future costs to ensure budget accuracy and fiscal responsibility.
Management retains the right to add or change job duties at any time.