Administrative Assistant - Supervisor

General Dynamics Information Technology • Washington, DC

11h • Onsite

About The Position

Position Description: This hybrid position supervises a team of administrative assistants in addition to performing a variety of general administrative tasks in support of the day-to-day operations for federal staff in a government agency. The Supervisor works with federal staff to optimize and manage team performance and deliverables, performs quality control, and fosters a collaborative environment to empower and support administrative staff.

Requirements

• Requires a BA/BS in a related discipline with at least 5 years of related experience and at least 1 year of demonstrated leadership/supervisory experience.
• Experience with drafting, maintaining and implementing Standard Operating Procedures (SOPs).
• Demonstrated experience to include experience preparing reports, correspondence, and financial documentation to include managing scheduling, travel, and records.
• Strong organization skills and attention to detail.
• Excellent verbal and written communication skills.
• Experience coordinating with various internal and external stakeholders.
• Experience with or ability to process invoices and purchase requisitions.
• This position requires an existing Public Trust or the ability to obtain one.
• This role and associated duties will be performed on site at a government facility located in Washington, DC.

Nice To Haves

• Experience working with immigrants, refugees, and/or underserved populations is preferred.
• Bilingual (Spanish/English) language skills preferred.

Responsibilities

• Prepares reports, correspondence, and financial documentation; manage scheduling, travel, and records.
• Serves as point of contact for internal and external stakeholders and assist with special projects.
• Processes invoices and purchase requisitions; compile data for program and financial reports.
• Drafts, edits, and distributes internal and external communications.
• Act as mentor and provide training and technical assistance to Administrative Assistants as needed.
• Monitors and supports the progress of individual team members on an ongoing basis to ensure that the team is supported and meeting all expectations and timelines.
• Provides updates and new guidance to the team as needed per division requirements.
• Provides technical assistance to team members as needed.
• Provides training for new staff on all elements of the division’s programming and GDIT processes.
• Monitors program areas being supported by GDIT staff and provide suggestions on process improvement when applicable.
• Provides oversight of the quality of work and deliverables to the customer.
• Monitors staff performance, providing additional training and feedback as needed.
• Completes Performance Improvement Plans (PIPs) as necessary.
• Completes annual performance evaluations and monitors staff’s progress towards annual goals.
• Reviews monthly reports; approves and submits consolidated reports as needed.
• Reviews and approve timecards, leave requests, and expense reports as applicable.
• Supports PMO with recruitment efforts including conducting interviews.
• Develops and maintains training materials, job aids, and SOPs to support the team’s performance.
• Serves as primary point of contact for stakeholder questions, requests, and concerns related to administrative assistant team.
• Other duties as assigned.

Benefits

• Comprehensive benefits and wellness packages
• 401K with company match
• Competitive pay and paid time off
• Full-flex work week to own your priorities at work and at home
• A variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match.
• To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave.
• To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees