Georgetown Workforce Administrative Assistant (student position-intern)

Seattle Colleges • Seattle, WA

33d • $21 • Hybrid

About The Position

Seattle Colleges is looking to hire an Administrative Assistant - Student Intern at South Seattle College¿s Georgetown Campus in the Workforce Education Department. Salary for this position is $21.30 per hour. Application is open until filled, first review of materials will begin December 8th, 2025 This position is open to current students at Seattle Central College, North Seattle College, and South Seattle College. Must be enrolled in courses by the start of the internship. Position Summary We are seeking a highly organized and detail-oriented Administrative Assistant to support our team with calendar coordination and apprenticeship program partner relations. The ideal candidate will have exceptional time management skills, a proactive approach to scheduling, and experience handling documentation with accuracy and confidentiality. This position is part-time, working up to 19 hours per week, primarily within the working hours of 8:30am ¿ 5:00pm. Schedules are configured to accommodate student class schedules. Position is through Winter quarter 2026 with the potential to extend. This position may be in-person or a hybrid schedule of both remote and on-site work. About Us We are a district of three distinct colleges¿North Seattle College, Seattle Central College, and South Seattle College¿and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation. Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation. Application Procedures: Attach current Resume Attach cover letter Required application materials must be completed and submitted online Notice to Applicants: Please note that Seattle Colleges has moved to holding interviews virtually using video conference options such as Zoom or Teams. As such, if you are selected for an interview, please be prepared to hold your interview virtually. Applicants must be currently authorized to work in the United States on a regular basis. The employer will not sponsor applicants for work visas. International students permitted to work on-campus are eligible to apply. Seattle Colleges is unable to extend post-completion optional practical training (OPT) to F-1 students who receive STEM degrees. This description is not intended to cover every aspect of this job, we are a team that works together to meet the needs of those we serve, and every member of the team is expected to contribute, even beyond the specific responsibilities listed in this posting.

Requirements

• This position is open to current students at Seattle Central College, North Seattle College, and South Seattle College. Must be enrolled in courses by the start of the internship.
• Experience in an administrative support role with responsibility for calendar and email communication.
• Proficiency in web-based Microsoft 365 (Outlook, Excel, Sharepoint).
• Excellent communication skills and attention to detail.
• Strong ability to prioritize tasks and manage time effectively.
• Discretion and confidentiality in handling sensitive information.
• Proactive problem-solving skills, with ability to identify potential issues early and coordinate with executive leadership to develop effective solutions.

Responsibilities

• Manage and maintain calendars for one or more executives or department leads, including scheduling meetings, appointments, and recurring events.
• Coordinate internal and external meetings across multiple time zones, ensuring all logistics are confirmed.
• Process travel and business-related reimbursements in accordance with company policies and deadlines.
• Serve as the point of contact for scheduling conflicts, changes, and urgent calendar requests.
• Maintain organized records of calendar activities and expense documentation.
• Assist with general administrative duties such as email correspondence, meeting preparation, and document tracking/organization as needed.

What This Job Offers

• Job Type: Part-time
• Career Level: Intern
• Industry: Educational Services
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees