Administrative Assistant Sr

Tampa General Hospital•Tampa, FL

About The Position

Responsible for providing advanced administrative support to ensure the department flow and logistics. May handle sensitive information and is expected to maintain confidentiality at all times. Responsible for performing job duties in accordance with the mission, vision and values of Tampa General Hospital. Demonstrates current knowledge and level of expertise required for effective executive level assistance and project management. · Manages supervisor's calendar; arranges travel, lodging, and registration for conference attendee(s). Screens and answers most telephone/visitor inquiries. · Responds to mail and reports, referring when necessary. · Establishes, maintains, secures and revises record keeping and filing systems. · Researches, compiles, consolidates and completes reports and documentation as required. · Drafts, types, and finalizes correspondence, memos, reports, minutes or other documents. · Anticipates and solves problems. · Recognizes and acts on opportunities that will facilitate achieving the department's goals. · Monitors office/supply or other designated expenses as evidenced by monthly budget variance report and provides annual recommendations for these or other department related expenditures to supervisor. · Participates in educational programs to enhance growth. · Reviews appointments with supervisor to check for duplication and his/her knowledge of daily events. · Exhibits promptness in receiving and screening visitors, fielding telephone calls and answering inquiries.

Requirements

High School Diploma/GED with four years of experience plus one relevant certification or Associates of Arts/Science degree in Business Management/Administration, Marketing, or Communication.

Responsibilities

Manages supervisor's calendar; arranges travel, lodging, and registration for conference attendee(s). Screens and answers most telephone/visitor inquiries.
Responds to mail and reports, referring when necessary.
Establishes, maintains, secures and revises record keeping and filing systems.
Researches, compiles, consolidates and completes reports and documentation as required.
Drafts, types, and finalizes correspondence, memos, reports, minutes or other documents.
Anticipates and solves problems.
Recognizes and acts on opportunities that will facilitate achieving the department's goals.
Monitors office/supply or other designated expenses as evidenced by monthly budget variance report and provides annual recommendations for these or other department related expenditures to supervisor.
Participates in educational programs to enhance growth.
Reviews appointments with supervisor to check for duplication and his/her knowledge of daily events.
Exhibits promptness in receiving and screening visitors, fielding telephone calls and answering inquiries.