Administrative Assistant, Sr.

AeroVironment • Petaluma, CA

20d • $30 - $43

About The Position

The Sr. Administrative Assistant provides analytical and specialized and high-level administrative support to relieve executive, administrative and line managers of complex details and advanced administrative duties. In this role, one provides daily administrative tasks to support a specialized function(s) of the organization.

Requirements

• Minimum of 5+ years’ experience in a fast-paced, hands-on, employee facing office environment. Manufacturing environment experience preferred.
• High School diploma or GED Equivalent is required or equivalent combination of experience and education
• Experienced in researching, organizing and coordinating multiple clerical projects within tight deadlines
• Experienced and proficient with Microsoft applications (Word, Excel, PowerPoint, Outlook, Teams).

Nice To Haves

• Previous experience working in aerospace industry is desired
• Consistently demonstrates effective communication skills – written and verbal
• Maintains a professional demeanor with a high level of customer service
• Consistent in demonstrating sound organization, prioritization, multi-tasking and planning skills while efficiently prioritizing work load
• Skilled at follow-up/follow-through while maintaining professionalism
• Exhibits strong interpersonal skills and works well with all level of employees up to Senior Management
• Applies acquired job skills and company policies and procedures to complete assigned tasks
• Consistently follows established procedures on routine work and typically requires instructions only on new assignments
• Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties
• Displays strong initiative and drive to accomplish goals and meet company objectives
• Takes ownership and responsibility for current and past work products
• Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company
• Focuses on teamwork and puts the success of the team above one's own interests

Responsibilities

• Scheduling meetings and coordinate meeting logistics, including luncheons
• Documenting technical meetings and follow up on action items/commitments
• Working jointly with project leads to ensure proper information and documentation transfer throughout the life of a project
• Preparing and tracking Purchase Requisitions
• Contacts company personnel at all organizational levels to gather information and prepare reports, while maintaining confidentiality
• Coordinates activities between departments and outside parties
• Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice
• Work with diverse group of employees to assist on projects as assigned by line managers
• Planning company functions and appreciation activities
• Overseeing the work of service/supply vendors
• Escorting visitors/contractors through the building in compliance with Security policy
• Special projects as assigned

Benefits

• AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees