Administrative Assistant Specialist

NTT DATA • Herndon, VA

6h

About The Position

Provide comprehensive administrative support to executive-level leaders within the Federal business. Access, organize, maintain, and safeguard confidential and sensitive company information. Manage and maintain executive calendars, ensuring schedules are accurate, prioritized, and up to date. Coordinate and manage executive travel arrangements, including all logistical details. Screen calls, emails, and requests; respond or redirect on behalf of executives as appropriate. Prepare, edit, and proofread correspondence, reports, presentations, and other business materials. Utilize advanced knowledge of Windows and Microsoft Office applications (Word, Excel, PowerPoint, Outlook), as well as business unit-specific systems and tools. Apply strong writing, analytical, and problem-solving skills to support business operations. Effectively respond to shifting and competing priorities in a fast-paced, complex environment. Deliver exceptional customer service to internal and external stakeholders. Maintain strong organization, time management, and attention to detail. Support and manage assigned projects with oversight from the supervisor. Perform general office duties and meet the physical requirements of the role. Perform essential functions with or without reasonable accommodation.

Requirements

• Minimum of 4 years of administrative experience
• Bachelors Degree
• 4 yrs experience with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
• Ability to independently handle most routine and complex administrative responsibilities
• Experience addressing common issues within the role, while seeking guidance for new or out-of-scope assignments
• Proven ability to manage projects and assignments with general supervision

Responsibilities

• Manage and maintain executive calendars
• Coordinate and manage executive travel arrangements
• Screen calls, emails, and requests
• Prepare, edit, and proofread correspondence, reports, presentations, and other business materials
• Support and manage assigned projects

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees