Administrative Assistant Sales Support
About The Position
We are seeking a highly organized and detail-oriented Administrative Assistant to support our Industrial Sales team. This role plays a key part in keeping daily operations organized, ensuring timely customer communication, maintaining accurate records, and helping the team stay focused on growth. Industry experience is not required. We value strong administrative skills, professionalism, and the ability to learn new systems and terminology. If you have supported a busy team, managed competing priorities, and take pride in accuracy and follow-through, we encourage you to apply.
Requirements
- One to three years of administrative, office support, customer service, or sales support experience.
- Experience supporting a team in a fast-paced environment (any industry).
- Strong organizational and time-management skills with the ability to manage multiple deadlines.
- Professional written and verbal communication skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook); experience with CRM or database systems preferred.
- Ability to learn new terminology, processes, and internal systems.
- Strong attention to detail and accuracy in data entry and documentation.
- Ability to work independently while collaborating effectively with team members.
- High school diploma required; associate or bachelor’s degree preferred.
- Ability to sit for 4–6 hours.
- Ability to read, speak, hear, and write the English language.
Nice To Haves
- associate or bachelor’s degree preferred.
- experience with CRM or database systems preferred.
Responsibilities
- Provides day-to-day administrative support to the Sales team.
- Manages calendars, schedules meetings, and coordinates internal and customer communications.
- Prepares and processes routine quotes and customer documentation using established templates and guidelines.
- Maintains and updates customer records and opportunity information in CRM systems.
- Tracks open quotes, pending opportunities, and contract renewals to ensure timely follow-up.
- Prepares reports, spreadsheets, and activity summaries as requested.
- Assists with assembling proposals, presentations, and other sales materials.
- Handles inbound inquiries and ensures requests are routed and addressed promptly.
- Maintains organized electronic filing systems and documentation.
- Supports special projects and process improvements as assigned.
Benefits
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discounts
- Health insurance
- Paid time off
- Tuition assistance
- Vision insurance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
