Administrative Assistant (SAHPR Program) – Administrative & Program Support
About The Position
CONTINGENT HIRE NOTICE: This position is a contingent hire. Employment is contingent upon EDJ Associates, Inc. receiving a contract/task order award from the National Science Foundation (NSF). This is a hybrid position requiring some on-site support at NSF Headquarters. This position supports the National Science Foundation’s Office of Legislative and Public Affairs (OLPA) under the Administrative & Program Support Scope of Work. The role provides high-level administrative, programmatic, and operational support to ensure efficient office operations, accurate documentation, and effective coordination with internal and external stakeholders.
Requirements
- Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
- Experience with SharePoint, ServiceNow, and document management systems
- Strong writing, editing, and formatting skills
- Ability to distill complex or technical information into plain language
- Knowledge of federal administrative procedures and professionalism standards
- Attention to detail, time management, and multi-tasking ability
- Experience supporting sensitive programs involving policy, compliance, or misconduct response
- Ability to draft and edit guidance, FAQs, and policy materials related to sexual assault and harassment prevention
- Familiarity with research, analysis, and editorial review in regulated environments
- Bachelor’s degree or equivalent professional experience required.
- Minimum of three (3) to seven (7) years of relevant administrative or program support experience, with preference for experience supporting federal agencies or senior leadership
Responsibilities
- Manage calendars, correspondence, meetings, and document workflows
- Prepare agendas, meeting minutes, reports, and briefing materials
- Coordinate travel, training, reimbursements, and logistics
- Maintain databases, tracking systems, templates, and distribution lists
- Draft, edit, and format correspondence and official documents
- Communicate with professionalism, discretion, and tact
- Support metrics reporting and administrative process improvement
- Collaborate closely with OLPA leadership, staff, and contractors
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
101-250 employees
