Administrative Assistant/ Receptionist Hispanic Ministry

Catholic Diocese of Memphis•Memphis, TN

14h•Onsite

About The Position

We are looking for a friendly and welcoming Receptionist to join our Incarnation parish office staff. You will greet guests when they arrive at the office and determine their reason for their visit. Other job duties include answering phones and emails, entering information into our database, organizing files, and making copies. This position will also be the point person for our Hispanic community. Assist the Hispanic parish community and ministries in building a solid foundation within the Catholic community of the Parish. Requirements Duties and Responsibilities · Be present in the parish office. · Monitor front desk and comply with all security procedures for visitors · Answer the door and greet all guests, direct to appropriate Staff or office · Answer phone inquiries and provide basic parish information or direct to appropriate staff member. · Receive and distribute Faxes to appropriate Staff · Assist Pastor secretary with paperwork needed for sacramental requests · Assist Pastor’s with Homily translations for Spanish Mass · Help with mail deliveries, packages, and couriers · Enter new Parishioners into PDS (Parish Data System)/OSV, update and review on a regular basis making changes as necessary. Maintain parishioner files. Complete the monthly updates for the Diocese. · Handle and schedule requests for Mass Intentions. Issue Mass cards and record dates. Accept donation and record amount received in ledger book as well as PDS system. At month end provide accounting of Stipends for Mass intentions for Priests. · Work on Special Projects as assigned by Pastor Potential future duties.

Requirements

High school diploma or equivalent
Fluent in Spanish and English
Basic knowledge of how a Parish operates
Prior administrative or clerical experience preferred
Ability to communicate verbally in English, and Spanish and also in writing
Proficient with Microsoft Office Suite (Word, PowerPoint, and Excel)
Highly organized multitasker who works well in a fast-paced environment and with a variety of persons
Excellent time management and communication skills
Willingness to learn and to grow with the company
Ability to maintain confidentiality in all matters
3-5 years in general office setting, working with the public, is desired

Responsibilities

Be present in the parish office.
Monitor front desk and comply with all security procedures for visitors
Answer the door and greet all guests, direct to appropriate Staff or office
Answer phone inquiries and provide basic parish information or direct to appropriate staff member.
Receive and distribute Faxes to appropriate Staff
Assist Pastor secretary with paperwork needed for sacramental requests
Assist Pastor’s with Homily translations for Spanish Mass
Help with mail deliveries, packages, and couriers
Enter new Parishioners into PDS (Parish Data System)/OSV, update and review on a regular basis making changes as necessary.
Maintain parishioner files.
Complete the monthly updates for the Diocese.
Handle and schedule requests for Mass Intentions.
Issue Mass cards and record dates.
Accept donation and record amount received in ledger book as well as PDS system.
At month end provide accounting of Stipends for Mass intentions for Priests.
Work on Special Projects as assigned by Pastor