Administrative Assistant / Receptionist

O'Hagan Meyer•Fresno, CA

2h•$20 - $23•Onsite

About The Position

We are a growing Fresno office of a national law firm seeking a professional, service-oriented Receptionist/Admin to serve as the first point of contact for clients, visitors, attorneys, and staff. This individual will play a key role in maintaining a polished, welcoming office environment while supporting day-to-day administrative and operational functions. As we prefer to promote from within, the ideal candidate will be interested in learning new skills and eventually moving into a litigation assistant role. The office currently includes 7 attorneys and is projected to continue to grow. This role requires someone who is organized, proactive, discreet, and comfortable wearing multiple hats in a small-office setting. This is an excellent opportunity for someone who enjoys being the operational hub of a professional office.

Requirements

Proficient with Microsoft Office Suite (Word, Excel and Outlook)
Proficient with Adobe PDF
Excellent interpersonal and customer service skills
Ability to operate and troubleshoot standard office equipment such as telephone, computer, photocopier/printer/scanner (multi-function machines) and postage machine
Ability to work in fast-paced environment
Excellent organizational skills and strong attention to detail.
Must be good with computer systems and able to learn new programs quickly.
Excellent verbal and written communication skills.
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 25 pounds at times.
The Office Administrative Assistant is required to be in-office five days per week.

Responsibilities

Serve as the first point of contact for clients, vendors, and visitors
Answer and route incoming calls in a professional and courteous manner
Manage conference room scheduling and prepare rooms for meetings
Coordinate visitor logistics (parking validation, building access, refreshments)
Maintain a polished and welcoming reception area
Assist with document scanning, copying, and formatting as needed
Provide administrative support to attorneys and staff as needed
Coordinate incoming and outgoing mail, courier services, and deliveries
Work with records team to organize and save the Firm’s digital files in document management system
Manage office supply inventory and vendor relationships
Assist with onboarding logistics for new hires (workspace setup coordination with IT and facilities)
Liaise with building management regarding maintenance and access
Assist with office event coordination and occasional staff gatherings
Support expense reports and invoice processing
Calendar coordination and scheduling support when requested
Opening and closing matters when requested
Handle sensitive information with discretion and professionalism
Adhere to firm policies and procedures