Administrative Assistant - Production
About The Position
The Production department is the PETA Foundation’s creative hub for all print materials, from vegan starter kits and educational leaflets to eye-catching billboards, costumes, and props for our iconic street-theater demonstrations. Our team of project managers, coordinators, assistants, and in-house designers collaborates closely with one another and with external agencies and creatives to bring powerful, mission-driven visuals to life. Together, we produce a wide range of compelling assets that support outreach, advocacy, and campaign initiatives across multiple platforms. Position Objective: As an Administrative Assistant in the Production Department, you will be responsible for the day-to-day administrative needs of the department and will help facilitate the work of all team members
Requirements
- High school diploma or GED
- One year of office experience
- Demonstrated proficiency with the Microsoft Office software suite
- Demonstrated effective research skills
- Demonstrated organizational skills, reliability, and accuracy
- Demonstrated excellent written and verbal communication skills
- Proven ability to work independently and manage multiple tasks simultaneously
- Proven ability to work well under pressure and meet deadlines
- Ability to lift and carry up to 50 lbs. on a regular basis
- Must be at least 21 years of age and have a valid U.S. driver's license, a minimum of three years of driving experience, and a satisfactory driving record
- Commitment to the objectives of the organization
Responsibilities
- Perform clerical duties for the Production team
- Prepare check and credit card expense reports, ensuring prompt payment of all invoices
- Run departmental errands
- Maintain department print archives, arrange per Production SOP
- Perform general correspondence, Act as a liaison between the department, literature and the mailroom
- Assist with the organization of the department’s Asana, Starchive, Sharepoint, and Dropbox sites
- Assist with the coordination of small print projects
- Assist Production Coordinators with project-specific research
- Assist with printing, assembling, and maintenance of demonstration materials, costumes, and props
- Perform quality control and check-in procedures for new print pieces
- Perform any other duties assigned by the supervisor
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
