Production Administrative Assistant

Groundworks • Charleston, SC

4d • Onsite

About The Position

The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks. This position handles workflow for customer service calls, production and service technician interaction. Support administrative needs of a busy customer service-based industry. Mount Valley Foundation Services, A Groundworks Company, is seeking a talented Production Administrative Assistant to join their team in Charleston, SC! The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks. This position handles workflow for customer service calls, production and service technician interaction. Support administrative needs of a busy customer service-based industry. Performs a variety of administrative tasks to support the production department Answers customer calls, schedules and confirms installations, and following up with customers on a variety of issues Coordinates all paperwork, data entry, and correspondence within systems regarding all sold job proposals and ensures it is accurate, timely, and completed according to company procedure Works to ensure crews have what they need to be successful at installations, including job details, coordination of utility locations and preparation of any special needs of an installation Provides tactical support to the production department Provides customers with excellent and memorable experience Foster a positive team environment by building strong relationships and inspiring mutual trust and respect. Adhere to and promote Company workplace policies and procedures, including, but not limited to, the policies related to safety and against bullying, harassment, violence or discrimination in the workplace. Act with the highest degree of professionalism, integrity and respect. Uphold the Company’s positive image and reputation in the community. Facilitate a healthy, safe, and productive workplace that promotes dignity, mutual respect, understanding and cooperation. Implement and follow the instructions and direction of management. You may be required to assume other tasks or responsibilities not detailed on this list which may be requested from time to time at the Company’s discretion.

Requirements

• High School Degree/GED
• Must be positive and motivated with excellent communications skills
• Ability to adapt quickly to changes in work strategy
• Excellent computer skills
• Great oral and verbal communication
• Seeing with the ability to read reports, data, statistics and information on computer screens are required.
• It is an essential function of this job that the employee regularly and reliably reports to work on time each working day.

Nice To Haves

• 1-2 years Administrative Assistant experience preferred
• Previous call center or customer service preferred

Responsibilities

• Provide administrative support for timekeeping
• Create weekly job packs
• Create and close purchase orders
• Ensure office equipment is in working order to include scheduling maintenance
• Setting and confirming install dates
• Mailing customer information packets
• Following up with customers on a variety of issues
• Updates customer records for accuracy
• Answers customer calls, schedules and confirms installations, and following up with customers on a variety of issues
• Coordinates all paperwork, data entry, and correspondence within systems regarding all sold job proposals and ensures it is accurate, timely, and completed according to company procedure
• Works to ensure crews have what they need to be successful at installations, including job details, coordination of utility locations and preparation of any special needs of an installation
• Provides tactical support to the production department
• Provides customers with excellent and memorable experience
• Foster a positive team environment by building strong relationships and inspiring mutual trust and respect.
• Adhere to and promote Company workplace policies and procedures, including, but not limited to, the policies related to safety and against bullying, harassment, violence or discrimination in the workplace.
• Act with the highest degree of professionalism, integrity and respect.
• Uphold the Company’s positive image and reputation in the community.
• Facilitate a healthy, safe, and productive workplace that promotes dignity, mutual respect, understanding and cooperation.
• Implement and follow the instructions and direction of management.

Benefits

• Competitive Hourly Pay
• Employee Ownership
• Superior training will ensure you start with immediate success
• Competitive and rewarding, family-oriented culture
• Advanced leadership training opportunities
• World-class training and support
• World-class training and support
• Medical, Dental, Vision, Long/Short Term Disability, Life insurance, 401(k) with a company match, and 2 weeks paid time off including 6 holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees