Administrative Assistant (Per Diem)

Proliance Surgeons • Puyallup, WA

2d • Onsite

About The Position

Position Summary The Administrative Assistant (Per Diem) provides administrative support to various departments within the clinic. Manage recurring and non-recurring tasks, address requests for assistance, clarify deliverables and deadlines, and keep key leaders informed of progress. Key Duties and Responsibilities The key duties and responsibilities of the Administrative Assistant include, but are not limited to: Screen and route incoming calls and emails, ensuring timely responses. Assist in scheduling and organizing meetings, including booking rooms and arranging necessary equipment. Prepare and process expense reports as required. Provide general support to departments, including data entry and document handling. Assist with general office organization, including stocking office supplies and maintaining records as required. Assist with logistics for departmental projects and special initiatives. Route incoming mail, faxes, and packages to appropriate recipients. Assist in the coordination of team events, employee recognition activities, and social functions. Fulfill other duties as assigned by supervisors and department heads. Education/Experience High School Diploma or the Equivalent Associates degree or greater, a plus 1-2 years relevant experience in public contact, preferably in medical office environment Minimum 1-year front office or reception experience, medical preferred Knowledge, Skills and Abilities Superior customer service Great interpersonal skills; demonstrating patience, composure, and cooperation; working well with all patients, physicians and staff. Adherence to all safety, risk management and precautionary procedures (OSHA/WISHA), including the consistent respect for confidentiality (HIPAA) Use time efficiently, with attention to quality, detail, accuracy and completion Willing and able to be flexible with working varied hours and dependable with attendance Ability to remove oneself personally from given situations, remaining objective Able to adapt to change, delays or unexpected events while maintaining a positive mindset Clear oral and written communication Ability to provide feedback to improve performance Self-motivated; able to work independently, measure self against standard of excellence, overcome obstacles and challenges with little supervision Ability to prepare records in accordance with detailed instructions Must be able to type with speed and accuracy Work Environment/Physical Demands The work environment/physical demands described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable differently abled persons to perform the essential functions. Work may be performed in an office and clinical environment. Requires corrected vision and hearing to normal range. While performing the duties of this job, the associate is regularly required to talk or hear. The associate is required to sit for long periods of time, stand and walk, bend and stretch. Use of telephone and computer is required. Manual dexterity required for use of computer keyboard. Occasionally lifts and carries items weighing up to 40 pounds. May requires working under stressful conditions or working irregular hours. Comments This description is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities and requirements of a person so classified. Other functions may be assigned and management retains the right to add or change the duties at any time.

Requirements

• High School Diploma or the Equivalent
• 1-2 years relevant experience in public contact, preferably in medical office environment
• Minimum 1-year front office or reception experience, medical preferred
• Superior customer service
• Great interpersonal skills; demonstrating patience, composure, and cooperation; working well with all patients, physicians and staff.
• Adherence to all safety, risk management and precautionary procedures (OSHA/WISHA), including the consistent respect for confidentiality (HIPAA)
• Use time efficiently, with attention to quality, detail, accuracy and completion
• Willing and able to be flexible with working varied hours and dependable with attendance
• Ability to remove oneself personally from given situations, remaining objective
• Able to adapt to change, delays or unexpected events while maintaining a positive mindset
• Clear oral and written communication
• Ability to provide feedback to improve performance
• Self-motivated; able to work independently, measure self against standard of excellence, overcome obstacles and challenges with little supervision
• Ability to prepare records in accordance with detailed instructions
• Must be able to type with speed and accuracy

Nice To Haves

• Associates degree or greater, a plus

Responsibilities

• Screen and route incoming calls and emails, ensuring timely responses.
• Assist in scheduling and organizing meetings, including booking rooms and arranging necessary equipment.
• Prepare and process expense reports as required.
• Provide general support to departments, including data entry and document handling.
• Assist with general office organization, including stocking office supplies and maintaining records as required.
• Assist with logistics for departmental projects and special initiatives.
• Route incoming mail, faxes, and packages to appropriate recipients.
• Assist in the coordination of team events, employee recognition activities, and social functions.
• Fulfill other duties as assigned by supervisors and department heads.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees