Administrative Assistant/Office Coordinator

Corin•Raynham, MA

1d•Onsite

About The Position

Corin is seeking an Administrative Assistant/Office Coordinator for their Raynham, MA office. This role is responsible for providing administrative services for the reception area, serving as the 'face of Corin', and offering administrative support to the Operational and Commercial Management teams. The position involves managing visitor experiences, handling communications, distributing mail, maintaining the reception area, and coordinating travel and catering. Additionally, the role provides administrative support for HR, Operations Management, and the Commercial team, including raising purchase orders, assisting with Environmental Health and Safety activities, and supporting senior management with clerical and secretarial duties.

Requirements

Proficient in the use of Microsoft Outlook, Excel, Word, and PowerPoint
Experience and confidence using Internet browsers for the purposes of research, review, comparison, and purchase where required
Excellent communication skills, with a confident and pleasant telephone and face-to-face manner
Can work independently, manage your own workload and deadlines
Be organized and methodical with the ability to multi-task across several activities
Be enthusiastic with a desire to actively contribute to a wide range of projects
Have a keen eye for detail
Have an accountable approach to all aspects of work tasks given
Total discretion in handling confidential information

Nice To Haves

Proficient in the use of Sage for purchase ordering and receipting

Responsibilities

Front of house services for reception area, including the booking-in and out of visitors
Management and effective distribution of all incoming telephone calls, maintaining call logs and records as required
Distribution of internal/external Mail, sorting and distributing of morning Mail delivery, ensuring outgoing Mail is ready for daily collection
Management and presentation of the reception area, taking pride in ensuring a professional and neat appearance always
Manage airport transfers and accommodation arrangements for visitors to Corin including field based Corin personnel and our subsidiary Corin personnel
Provide administrative support for customer visits to Corin
Organizing and ordering catering for visitors to the site
Ordering office and kitchen supplies
Meet and greet elements of the visitor experience
Administrative support as required for HR, Operations Management and Commercial team
Raise and receipt of operational purchase orders for operations and facilities management
Support with the administration of Environmental Health and Safety activities when required
Ordering and managing catering for the site to ensure on-site team members are catered for daily
Operational data collection and administration
Administrative support, as required, Operational and Commercial Senior Management (e.g., booking of meeting rooms/catering, expense accounting plus ad hoc clerical and secretarial duties)
Other duties as assigned