Administrative Assistant - Middle School (Anticipated)

South Burlington School District • South Burlington, VT

3d

About The Position

South Burlington School District About South Burlington School District: At South Burlington School District, we believe in supporting the whole employee—inside and outside the workplace. We offer a comprehensive benefits package that includes amazing, competitively priced health insurance, dental coverage, sick time, professional time and other leaves. Additionally, we offer a robust retirement plan which for educators is through VT State Teachers Retirement; and for other staff consists of a 403b plan with up to 6% provided by the district. Employees may also enjoy professional development opportunities, tuition reimbursement, wellness initiatives, Employee Assistance Programs and meaningful work that directly impacts student success and community growth. Job Title: Administrative Assistant, FHTMS Principal Location: FHTMS Job Group: Non-Union, Support Staff Pay Grade: Non Exempt, Grade 25 Reports To: Principal Summary: Assists the school community by performing receptionist, clerical, special projects, and data support duties. Works in highly visible locations dealing frequently with students, staff, and the greater school community. Responsible for maintaining positive relationships with students, staff and the public and ensuring sensitive communications and information is managed appropriately.

Requirements

• High school graduate or equivalent plus two years' related experience or training.
• Demonstrates effective interpersonal, oral, and written communication skills to maintain cordial and cooperative working relationships with students, staff, parents, and the greater school community.
• Demonstrated proficiency with Microsoft Office Products (Word, Outlook, Excel) with an ability to learn and utilize new software programs as systems are upgraded is necessary.
• Must have above-average typing skills (at least 55 words per minute.)
• Must be self-motivated, detailed oriented, organized, and highly focused to set priorities, manage time, and perform multiple tasks simultaneously.
• Must be able to keep high levels of confidentiality in all aspects of job performance and to perform duties with awareness of all District requirements, protocols, and School Board policies.

Nice To Haves

• An Associate's degree in a related field is preferred.

Responsibilities

• Provides support to the school community by: Serving in a receptionist capacity by answering a multi-line telephone, routing calls to appropriate persons, and responding to routine questions.
• Providing access to the building and greets, screens, and assists visitors to the school; consistently interfacing with students, parents, staff, and community members in an effective and helpful manner.
• Collecting and sending outgoing mail, sorting and distributing incoming office mail and flyers, accepting building deliveries, and maintaining postage meters.
• Filing, copying, faxing, and maintaining office equipment; assists school administrators with special clerical requests.
• Processing purchase order and check requests and maintaining related records.
• Maintaining building use calendars and schedules for school related events.
• Coordinating with the Transportation Coordinator to resolve bus schedule problems and field trips.
• Making daily school announcements over the intercom and via email.
• Maintaining student/school records and databases.
• Making locker assignments and resolving issues with locker-related requests.
• Assisting the school nurse with student and staff illness and accidents.
• Coordinates and/or participates in special programs and activities such as: Maintaining records for student attendance and coordinating processes for student check-in/check-out for late arrivals and early dismissals.
• Performing bookkeeping tasks and maintains accurate records for student activity accounts, team accounts, imprest accounts, and maintains petty cash funds and employee Sunshine funds.
• Maintains registers and submits reports to the Business Office.
• Send out Bookbill notices.
• Participates in the school safety and crisis management team; follows procedures and protocols for drills and events.
• School telephone system: programming, training, coordinating the maintenance.
• Coordinates special events and employee recognition work (i.e.: graduation, Sunshine Fund, Recognition breakfast, Amazing Race, and fundraising)
• May prepare and distribute data, reports, and correspondence
• May perform other duties as assigned.

Benefits

• amazing, competitively priced health insurance
• dental coverage
• sick time
• professional time and other leaves
• robust retirement plan which for educators is through VT State Teachers Retirement
• 403b plan with up to 6% provided by the district
• professional development opportunities
• tuition reimbursement
• wellness initiatives
• Employee Assistance Programs
• meaningful work that directly impacts student success and community growth
• Supportive colleagues and leadership
• Strong commitment to diversity, equity, and inclusion
• Professional growth and advancement
• Comprehensive benefits
• Meaningful work that impacts students daily

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED