Administrative Assistant - Marine
About The Position
The Administrative Assistant of Commercial Diving Operations is responsible for overseeing and assisting with all administrative activities related to commercial diving projects. This position ensures that administrative duties and record keeping are executed safely, efficiently, and in compliance with industry regulations. The Administrative Assistant works closely with operations manager, project managers, dive supervisors, and safety personnel to maintain high standards of performance and operational excellence. Michels Construction, Inc. is a company involved in heavy civil industry projects across North America, including wharfs, ports, dams, water resiliency, wastewater treatment plants, pump stations, bridges, and railways.
Requirements
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
- Exceptional organizational and time-management skills, with strong attention to detail.
- Excellent verbal and written communication skills.
- Ability to multitask and prioritize workloads in a fast-paced environment.
- A high level of professionalism and discretion in handling confidential information.
- Experience in business administration and marine operations
- Understanding HSE/Safety documentation
Nice To Haves
- familiarity with diving operations
Responsibilities
- Maintain certification files
- Assist with quotes, proposals, and project documentation
- Manage filing and reporting systems to maintain company compliance
- Assist with travel arrangements
- Assist with onboarding of new employees
- Other duties as assigned.
Benefits
- Health Insurance
- Dental Insurance
- Life Insurance
- Flexible Spending Accounts
- Health Savings Account
- Short Term Disability Insurance
- Long-Term Disability Insurance
- 401(k) plan
- Legal Plan
- Identity Theft and Monitoring Plan
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
1,001-5,000 employees
