Administrative Assistant Level 3 or 4

Northrop Grumman • Palmdale, CA

96d • $54,400 - $90,600

About The Position

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Northrop Grumman Aeronautics Systems has an opening for an Administrative Assistant Level 3 or Level 4 to support our Test and Evaluation team. This position will be located in Palmdale, CA.

Requirements

• Must have a High School Diploma or GED equivalent and 4 years additional education and/or related experience for Level 3.
• Must have a High School Diploma or GED equivalent and 6 years additional education and/or related experience for Level 4.
• Professional experience with MS Office tools (i.e. Outlook, PowerPoint, Excel and/or Word).
• Must have ability to obtain and maintain a DoD Secret Clearance or higher and Special Program Access (PAR).
• Ability to prioritize and adjust tasks to accomplish the project result.
• Ability to make decisions which have impact on the organization's credibility, operations and services.
• Able to understand and execute on sequence of operations or action to be taken.

Nice To Haves

• Active DoD Secret Clearance and active Special Program Access.
• Expert proficiency with MS Office tools - including Word, PowerPoint, and Excel.
• Experience working with travel agencies and/or Concur travel booking and submitting expense reports.
• Experience with Outlook calendar meeting coordination and planning.
• Experience with purchasing tools (iBuy, SAP, or similar).
• Excellent communication, interpersonal skills, and the ability to interface with all levels of employees and management.

Responsibilities

• Provide administrative support to the Director and Department Managers.
• Review drafts and finished documents for appropriate grammatical usage.
• Properly handle high-level and confidential/proprietary information.
• Concur travel booking, expense reports, outlook calendar meeting coordination and planning.
• Coordinate and track training certifications for the department.
• Maintain departmental org chart.
• Track progress of and ensure management accountability of brief flow-downs.
• Maintain action items and notes during meetings.
• Organize and reserve conference rooms, plan beverage and meals as needed.
• Run the computer and agenda for daily staff meetings as necessary and other leadership level meetings.
• Maintain building office supplies and any supplies the leadership team needs to complete their daily tasks.
• Assist as needed with new employee onboarding.
• Answers questions relating to office operations and established policies and procedures.
• Coordinate large and high-level meetings.

Benefits

• Flexible work arrangements.
• 9/80 work schedule with every other Friday off.
• Phenomenal learning opportunities.
• Exposure to a wide variety of projects and customers.
• Very friendly team environment.
• Health insurance coverage.
• Life and disability insurance.
• Savings plan.
• Company paid holidays.
• Paid time off (PTO) for vacation and/or personal business.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Transportation Equipment Manufacturing
• Education Level: High school or GED