Administrative Assistant, Legal Operations
About The Position
The Global Compliance and Legal shared services model (i.e. Hub) was created to provide a sustainable, scalable, and effective operations and administrative model for the function. The Hub provides general administrative, project and function support to all members of the global Compliance and Legal team, and is responsible for complex problem resolution and/or case/project management. As a member of the Hub, the Legal Operations & Administration Associate will be responsible for general administrative tasks such as: Schedule meetings and coordinate meeting logistics Coordinate Domestic and International Business travel arrangements. Proactively troubleshoot and addresses travel conflicts. Generate detailed itineraries, including arranging visitor offices and coordinating office support needs in satellite locations Submit expenses for reimbursement Prepare presentations, correspondence, and/or reports Coordinate incoming and outgoing mail and copying/printing services In addition, the person will be responsible for working within the Hub model to provide functional support for projects and/or culture initiatives, such as: Maintenance and uploading of documents to internal document repository and library Maintain function records retention requirements, procedures and on-site files Provide finance and budget support by submitting requests for purchase orders, monitoring incoming invoices for processing and payment, tracking invoices through the payment process and providing information to the finance department regarding monthly accruals Coordinate and manage attaining signatures on formal IP and Corporate Governance documents Facilities Management (office coordination; incoming/outgoing mail distribution, and supply ordering) New Employee Onboarding Perform special projects as assigned by the management team Achieve stated performance measurements and adhere to established customer service standards The person in this role must be able to interact with the Global Compliance and Legal team members at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, calm, resourceful and efficient. This position requires a professional demeanor, sense of urgency, results-focus, and the ability to keep sensitive material and conversations strictly confidential. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important Qualifications The nature of work requires high factual/procedural accuracy and dependability in presenting data. Assignments require considerable judgment and initiative. Candidates must be capable of independent action, understand implications of work and make r Additional Information The Administrative Assistant, Legal Operations will play a vital role in providing executive level support to the Global Compliance and Legal department through a shared-service administrative model. This position is located in Cambridge, MA.
Requirements
- The nature of work requires high factual/procedural accuracy and dependability in presenting data.
- Assignments require considerable judgment and initiative.
- Candidates must be capable of independent action, understand implications of work and make
Responsibilities
- Schedule meetings and coordinate meeting logistics
- Coordinate Domestic and International Business travel arrangements. Proactively troubleshoot and addresses travel conflicts. Generate detailed itineraries, including arranging visitor offices and coordinating office support needs in satellite locations
- Submit expenses for reimbursement
- Prepare presentations, correspondence, and/or reports
- Coordinate incoming and outgoing mail and copying/printing services
- Maintenance and uploading of documents to internal document repository and library
- Maintain function records retention requirements, procedures and on-site files
- Provide finance and budget support by submitting requests for purchase orders, monitoring incoming invoices for processing and payment, tracking invoices through the payment process and providing information to the finance department regarding monthly accruals
- Coordinate and manage attaining signatures on formal IP and Corporate Governance documents
- Facilities Management (office coordination; incoming/outgoing mail distribution, and supply ordering)
- New Employee Onboarding
- Perform special projects as assigned by the management team
- Achieve stated performance measurements and adhere to established customer service standards
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
