Administrative Assistant IV - Admissions - Classification and Inmate Transportation Division - Huntsville (028445 028446 028447)

Texas Department of Criminal Justice • Huntsville, TX

6d

About The Position

Performs highly complex administrative support work. Work involves providing and coordinating administrative support including disseminating information; maintaining filing systems; preparing and editing reports and documents; and providing guidance to others. Works under limited supervision with moderate latitude for the use of initiative and independent judgment.

Requirements

• Graduation from an accredited senior high school or equivalent or GED.
• Two years full-time, wage-earning customer service, clerical, secretarial, administrative support, technical program support, or criminal justice experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.
• Knowledge of office practices and procedures.
• Knowledge of business terminology, spelling, punctuation, and grammar.
• Knowledge of applicable state and federal laws, rules, regulations, and statutes.
• Knowledge of court cases and how they impact inmate time calculations.
• Skill to communicate ideas and instructions clearly and concisely.
• Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
• Skill to interpret and apply rules, regulations, policies, and procedures.
• Skill in problem-solving techniques.
• Skill in the use of computers and related equipment in a stand-alone or local area network environment.
• Skill to prepare and maintain accurate records, files, and reports.
• Skill to review technical data and prepare technical reports.
• Skill to train others.
• Skill to plan, organize, and assign the work of others.
• Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
• Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.
• Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Nice To Haves

• Inmate classification experience preferred.
• Computer operations experience preferred.
• Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
• Skill to type 45 words per minute (with no more than 10 errors) preferred.

Responsibilities

• Participates in the scheduling and coordination of inmate admissions into the Substance Abuse Felony Punishment Facility (SAFPF), Special Alternative to Incarceration Program (SAIP), state jail facilities, and prisons; receives, compiles, and reviews records concerning inmate admissions; assists in the development of administrative and technical assistance policies and procedures related to admission processes; and prepares and assembles information for administrative review and action.
• Reviews and audits inmate admission documents and packets for accuracy and notifies county officials of changes; researches and reviews legal sources to include statutes, administrative records, mandates, case law, articles, opinions, and various rules and regulations; and assists in compiling and analyzing data, making calculations and preparing reports and recommendations to ensure agency compliance with inmate release calculations, rules, regulations, statutes, mandates, and court decisions.
• Conducts complex quality control reviews for error identification and correction of documents and records ensuring completeness, accuracy, and compliance with laws, statutes, and court documents; and identifies and resolves discrepancies and returns documents and records for corrections and to obtain missing documents.
• Interprets and responds to inquiries regarding rules, regulations, policies, and procedures; and provides information and technical assistance to staff, supervisors, inmates and their families, and other organizations and agencies.
• Provides inmate admissions process training; and assists in planning, organizing, and assigning the work of others.
• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees