Administrative Assistant II - Transfer - Classification and Inmate Transportation Division (041367)

Texas Department of Criminal Justice • Huntsville, TX

3h

About The Position

Performs routine administrative support work. Work involves providing administrative support
including disseminating information; assisting with maintaining filing systems; and preparing and
editing reports and documents. Works under moderate supervision with limited latitude for the use
of initiative and independent judgment.

Requirements

• Graduation from an accredited senior high school or equivalent or GED.
• Knowledge of office practices and procedures.
• Skill to communicate ideas and instructions clearly and concisely.
• Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
• Skill to interpret and apply rules, regulations, policies, and procedures.
• Skill in problem-solving techniques.
• Skill in the use of computers and related equipment in a stand-alone or local area network environment.
• Skill to prepare and maintain accurate records, files, and reports.
• Skill to perform data entry.
• Skill to research, compile, and organize data and present information.
• Skill to train others.
• Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.

Nice To Haves

• Customer service, clerical, secretarial, administrative support, or technical program support experience preferred.
• Criminal justice experience preferred.
• Computer operations experience preferred.
• Knowledge of agency facilities and classification terminology preferred.
• Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
• Skill to type 45 words per minute (with no more than 10 errors) preferred.

Responsibilities

• Prepares and disseminates information concerning the transfer of offenders between programs and facilities; and identifies special needs transportation due to high-risk status, enemies, and mental and medical status of offenders.
• Prepares, edits, and distributes correspondence, reports, studies, forms, and documents; assists in reviewing, researching, compiling, and editing transfer referrals; performs data entry, retrieval, and data searches; resolves discrepancies in data entry information; and performs word processing.
• Responds to inquiries regarding rules, regulations, policies, and procedures; assists in the development of administrative and technical assistance policies and procedures; and maintains filing and record-keeping systems.
• Reviews the work of others and ensure records are accurate and complete; and trains and provides technical assistance to others.
• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees