Administrative Assistant IV - Time and Disciplinary - Classification and Inmate Transportation Division (028454)

Texas Department of Criminal Justice • Huntsville, TX

4d

About The Position

Performs highly complex administrative support work. Work involves providing and coordinating
administrative support including disseminating information; developing filing systems; preparing and
editing reports and documents; and providing guidance to others. Works under limited supervision with
moderate latitude for the use of initiative and independent judgment.

Requirements

• Graduation from an accredited senior high school or equivalent or GED.
• Two years full-time, wage-earning customer service, clerical, administrative support, technical program support, or criminal justice experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.
• Knowledge of office practices and procedures.
• Knowledge of business terminology, spelling, punctuation, and grammar.
• Knowledge of applicable state and federal laws, rules, regulations, and statutes.
• Knowledge of court cases and how they impact inmate time calculations.
• Skill to communicate ideas and instructions clearly and concisely.
• Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
• Skill to interpret and apply rules, regulations, policies, and procedures.
• Skill in problem-solving techniques.
• Skill in the use of computer and related equipment in a stand-alone or local area network environment.
• Skill to prepare and maintain accurate records, files, and reports.
• Skill to review technical data and prepare technical reports.
• Skill to implement new systems and procedures and evaluate their effectiveness.
• Skill to train others.
• Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.

Nice To Haves

• Inmate classification experience preferred.
• Computer operations experience preferred.
• Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.

Responsibilities

• Performs advanced technical assistance work in the planning and execution of inmate Time and Disciplinary sections; and receives, processes, requests, and compiles documentation from other sections, departments, courts, counties, law enforcement entities, and other agencies regarding inmate incoming court documents, time credit, sentencing, statutory requirements and guidelines.
• Coordinates activities and procedures required to perform complex manual and automated inmate time-earning calculations; researches and reviews legal sources to include statutes, administrative records, mandates, case law, articles, opinions, and various rules and regulations; calculates cumulative sentences, status changes, promotions, demotions, and educational upgrades; audits and reviews inmate time to ensure accuracy; resolves discrepancies through the Time Dispute Resolution process; and ensures compliance to legislative guidelines and court decisions.
• Coordinates and ensures quality control procedures are conducted on the processing of inmate time calculating records and that corrections are completed appropriately; selects specific records to be analyzed for the quarterly performance review; and compiles documentation for administrative review and action.
• Reviews inmate time and disciplinary policies, procedures, and processes and makes recommendations for improvements; develops administrative and technical assistance policies and procedures; identifies areas in need of improvement; develops and reviews training materials; and provides process training.
• Provides technical assistance to staff, supervisors, inmates and their families, attorneys, judges, and other agencies to include providing explanations of previously interpreted laws, rules, and regulations.
• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees