Administrative Assistant, IT

Kennesaw State University•Kennesaw, GA

67d•$16 - $19

About The Position

Performs administrative, clerical and office support responsibilities. Supports assigned leaders, departments and/or units.

Requirements

High School diploma or equivalent
One (1) year of related administrative, office or clerical experience
Able to utilize standard office equipment and multi-line telephone system
Able to deal with multiple tasks or projects at one time meeting assigned deadlines
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette
Able to understand how different systems interact and affect workflows.
Able to quickly learn and adapt to new software platforms and updates in existing systems.
Able to work with both technical and administrative staff to support operational efficiency.

Nice To Haves

Experience providing administrative support for large teams
Previous experience in higher education
An undergraduate or advanced degree from an accredited institution of higher education in a related field

Responsibilities

Performs standard administrative duties in support of the assigned department, division, unit and/or location
Serves as an administrative resource for all faculty, staff and guests visiting assigned department, division, unit and/or location and provides assistance as needed
Creates, prepares and proofreads emails, memos, correspondence, reports, and other documents or communications as requested
Responsible for answering office phone providing information and/or transferring/redirecting calls to the appropriate contact
Assists with coordinating and scheduling departmental meetings and events, as directed; secures space, equipment, food, and assists with the event as needed
Manages all incoming and outgoing mail including UPS, FedEx and DHL domestic and international shipping needs for the office
Monitors and assesses office equipment, stationery and supply needs and orders items as needed, including seeking proper authorization for items requiring prior approval
Assists with records management including filing, correspondence, analyzing data, tracking and archiving files
May maintain department purchasing card (PCard), cash and/or credit card
Processes Wire Transfer Forms, Journal Entry Forms, Simple Journals (ePro), Requisitions (ePro), Supplier Registration Requests, Chargeback documentation for UITS specific purchases
Assists with upkeep of the UITS Division Staff Phone List
Maintains UITS divisions Campusship account, creating shipping labels as needed
Serve as backup for IT Administrative Specialist as needed

Benefits

Comprehensive benefits include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and more!
Visit- https://hr.kennesaw.edu/benefits/index.php

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