Administrative Assistant - International

Caddell Construction•Montgomery, AL

14d•$35,600 - $49,400•Onsite

About The Position

Maintains files of international project records (document control), processes invoices and supports the international department staff as needed. Maintains submittal register for multiple projects. Administers and files hardcopy submittal records. Maintains home office copies of project files. Posts revisions to office copies of construction documents. Maintains subcontract and purchase order files. Coordinates the transfer of electronic data via owner’s website with A/E personnel/Owner/ Project Site Staff. Provides clerical support to project site staff and others within the international operations department. Processes invoices for all international jobs, obtains approval and inputs invoices into accounts payable software. Serves as point of contact for vendor payment questions, and coordinates payments with Accounting Department and Procurement Department, as applicable. Inputs purchase orders and change orders into purchasing database and CMiC. Performs other duties as may be assigned.

Requirements

Excellent written and verbal communication and grammar skills
Strong organizational skills
Proficient in Microsoft Office suite, including Word, Excel, PowerPoint and Access
Demonstrated ability to manage multiple conflicting priorities
Minimum high school diploma/GED and two years experience clerical or administrative experience in an office environment required
Current clearance, or the ability to obtain, a Department of Defense minimum secret security clearance required

Responsibilities

Maintains files of international project records (document control)
Processes invoices
Supports the international department staff as needed
Maintains submittal register for multiple projects
Administers and files hardcopy submittal records
Maintains home office copies of project files
Posts revisions to office copies of construction documents
Maintains subcontract and purchase order files
Coordinates the transfer of electronic data via owner’s website with A/E personnel/Owner/ Project Site Staff
Provides clerical support to project site staff and others within the international operations department
Processes invoices for all international jobs, obtains approval and inputs invoices into accounts payable software
Serves as point of contact for vendor payment questions, and coordinates payments with Accounting Department and Procurement Department, as applicable
Inputs purchase orders and change orders into purchasing database and CMiC
Performs other duties as may be assigned