Administrative Assistant - Institutional Advancement

Huston-Tillotson University•Austin, TX

45d•$43,000•Onsite

About The Position

The Office of Institutional Advancement (IA) at Huston-Tillotson University is looking for a highly organized and detail-oriented Administrative Assistant. The ideal candidate can perform a variety of office support and/or clerical duties for the Vice President for Institutional Advancement and the Office of Institutional Advancement. The administrative assistant directly reports to the Development Operations Manager to execute the following:

Requirements

Bachelor's degree preferred; however, 4 years of combined college education and work experience may be substituted.
Ability to work independently and collaboratively as a part of a team.
Strong verbal and written communication skills and ability to juggle priorities and diverse workload.
Ability to work in an environment with changing priorities.
Highly detail oriented, self-disciplined, experienced in multi-tasking and ability to operate with limited direction to resolve issues.
Ability to draft, proofread and edit documents for spelling, grammar, and punctuation.
Demonstrates the highest level of maturity, professionalism, and judgment.
Proven experience and capability with Microsoft Office (Microsoft online/O365 preferred).

Nice To Haves

Website and social media management preferred.
Event logistics, coordination and planning preferred.

Responsibilities

Personal computer to enter data, draft, edit, revise, and print letters, reports, and other materials.
Greeting and directing visitors and routing telephone calls
Sorting, screening, and distributing mail; drafting or preparing responses to routine inquiries; preparing photocopies and scanning and emailing documents and operating a variety of office equipment.
Establishing, maintaining, and updating files, records, certificates, and/or other documents.
Arranging meetings and conferences, scheduling interviews and appointments, and performing other duties related to maintaining one or more individual schedules.
Makes travel and lodging arrangements, either directly or through travel agencies.
Tracking, stocking, and distributing office supply inventory
Assist with planning and logistics of events to support development and fundraising, and alumni affairs.
Supports internal and external communication on behalf of Institutional Advancement including the development of PowerPoint presentations, social media posts, and campaign publications.
Complete the intern processes and requirements in addition to assigning department interns.
Perform other job-related duties as assigned