Administrative Assistant III

TX-HHSC-DSHS-DFPS • Austin, TX

8d

About The Position

The Texas Department of Family and Protective Services (DFPS) works to build on strengths of families and communities to keep children and vulnerable adults safe, so they thrive. We do this through investigations, services, and referrals. This position
reports to the Vendor Maintenance/Payment Support Supervisor within the Accounting Division. Work involves receiving, processing, and distributing incoming mail and general administrative support within the Office of Finance. This position supports warrant distribution and releases functions, direct deposit notifications, as well as warrant pickups and 1099 forms. This position requires strong customer service and communication skills, and the ability to research, track, and maintain records to ensure accurate and efficient operations. This position promotes and ensures that respect is demonstrated for cultural diversity. Must be reliable and attend work regularly in accordance with agency leave policy.

Requirements

• Knowledge of inventory and receiving procedures.
• Knowledge of office practices and administrative procedures.
• Skill in establishing and maintaining effective working relationships.
• Skill in the use of standard agency computer hardware and software such as Microsoft Office Suite.
• Skill in organizing and prioritizing workload.
• Ability to manage multiple priorities.
• Ability to effective verbal and written communication.
• Ability to work in an organized manner with attention to detail.
• Ability to deal effectively with diverse groups and individuals and to maintain effective working relationships.
• Ability to effectively communicate in both a written and verbal format.
• Graduation from high school or equivalent.
• Experience with office practices, procedures and office machines/equipment.
• Experience in computer usage such as Microsoft Office.
• Experience in performing administrative/office work.

Nice To Haves

• Bilingual is preferred (English/Spanish)

Responsibilities

• Responsible for receiving, sorting, and distributing publication(s), invoices, returned warrants, and cash and documentation associated with each process. Assist in distributing payroll warrants and registries to regional payroll contacts. Assist in retrieving agency vendor payment mail copies to include with vendor warrants. Assists daily courier drop-offs and pick-ups.
• Assists with answering and routing inbound calls and provides statewide administrative support regarding inquiries and requests for information.
• Provides administrative and operational support to the Accounting Division. Maintain filing systems, including confidential and time-sensitive information, updating and maintaining documents and other materials.
• Interacts routinely with all areas of the Office of Finance, program staff, vendors and representatives from the Comptroller of Public Accounts, Texas Building and Procurement Commission, the Treasury Office, and Legal departments.
• Perform other duties as assigned.

Benefits

• 100% paid health insurance for you, and 50% paid for eligible family members—saving you hundreds every month in out-of-pocket medical costs
• Retirement plans with lifetime monthly payments after five years of state service, plus options to save even more with 401(k) and 457 plans
• Paid vacation, holidays, and sick leave so you can recharge and take care of life outside work (that’s time off you’re actually paid for)
• Optional dental, vision, and life insurance—at rates much lower than most private plans
• Flexible spending accounts for added tax savings on health and dependent care
• Employee discounts on things like gym memberships, electronics, and entertainment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED