Administrative Assistant III - Transportation

Pima County • Tucson, AZ

1d • $19 - $26

About The Position

The Community Relations section of the Department of Transportation is looking for a flexible and driven individual to join our team. As the Administrative Assistant III responsibilities will include acting as a liaison between the department and the public, administrative duties, and receptionist backup. If you find satisfaction interacting with constituents, delivering outstanding customer service, and feeling a sense of achievement at the end of your workday, we invite you to apply for this opportunity. The Administrative Assistant III works as an administrative assistant and backup for the front desk and supports department operations by handling public inquiries and by inputting and researching their requests. Further duties include data entry, updating digital records, and managing electronic files. Additionally, this position involves clerical responsibilities such as overseeing specialized tasks like drafting and formatting documents as required. The ideal applicant will possess strong written and verbal communication abilities. This role offers a diverse range of job responsibilities and opportunities for learning and advancement within the department. Work assignments may differ based on the department's requirements and will be conveyed to the successful candidate by the supervisor.

Requirements

• Three (3) years of experience performing secretarial or administrative tasks providing support to a department, specialized program, or small business. (Relevant experience and/or education from an accredited college or university may be substituted.)
• OR: One year with Pima County in an Administrative Assistant II position.
• Valid driver license is required at time of application.
• Valid AZ driver license is required at time of appointment.

Nice To Haves

• Minimum four (4) years experience working in administrative tasks providing support to a department or specialized program and providing customer service in person, via email, or telephone.
• Minimum three (3) years experience with Microsoft Office Suite programs to include Excel, Word and Outlook, as well as data management systems or other specialized databases.
• Minimum two (2) years experience coordinating schedules, departmental calendars, appointments, and meetings.
• Minimum two (2) years experience providing professional level verbal and written communications to include preparing routine correspondence, memoranda, and special reports.

Responsibilities

• Acting as a liaison between the department and the public
• Administrative duties
• Receptionist backup
• Handling public inquiries
• Inputting and researching requests
• Data entry
• Updating digital records
• Managing electronic files
• Drafting and formatting documents

Benefits

• Employees enjoy competitive salaries, generous health insurance coverage, and retirement plans that contribute to long-term financial security.
• Pima County recognizes the importance of a healthy work-life balance, offering flexible work schedules, a generous family leave policy and wellness programs that prioritize employee well-being.
• Employees benefit from opportunities for professional advancement through training programs, workshops, and educational reimbursement programs.
• In addition, a County-wide employee recognition program rewards employees who exemplify the County values of being accountable, respectful and ethical as well as providing great customer service.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees