Administrative Assistant III

Wesleyan Assurance Society • Middletown, CT

1d • $27 - $32 • Onsite

About The Position

Reporting to the Chair of the Psychology Department, the Administrative Assistant is responsible for providing administrative support to the faculty, staff and students in the department. Responsibilities include: Provide support for faculty searches, tenure and promotion cases, colloquia, and special projects as needed. Maintain confidential files for faculty, department, and programs. Assist with the preparation of annual reports; write correspondence and memorandums; create flyers, brochures, newsletters, etc. Maintain databases and generate reports and mailing lists; maintain calendars and organize meetings; manage office correspondence and procedures; and greet and work with students, faculty, visitors, and other constituencies. Provide brief weekly updates to chair and faculty on departmental issues. Coordinate logistics for speakers, colloquia, receptions, and other department events, including scheduling, publicity, room reservations, travel and catering arrangements, and related activities. Assist in compiling course offerings using the Curriculum Development System; liaison with departmental staff to manage cross-listings; edit material for course catalog and university publications. Provide support to the undergraduate program: review major requirements, assist with the major declaration process, assign advisors to student majors, and update and maintain confidential student records. Coordinate the department’s annual prize nominations and awards. Provide support to the BA/MA program, serve as point of contact for students, update the graduate manual yearly. Update and maintain Department website and departmental correspondence and archives on Sharepoint. Hire, assign tasks to and manage office student workers. Serve as building steward: submit work orders, building access, office set-ups, mail delivery, and assist with maintaining departmental copiers. Coordinates with the department’s Budget Coordinator on projects as needed. Other duties as assigned.

Requirements

• Associate Degree and two years related experience or an equivalent combination, of education, training and experience.
• Demonstrated attention to detail.
• Demonstrated expertise in Word, Excel and Email.
• Previous experience using webpage management applications and document servers such as SharePoint.
• Proven ability to manage multiple tasks and meet deadlines.
• Demonstrated commitment to work within a diverse environment and interact collegially with individuals of different backgrounds

Nice To Haves

• Previous Slate experience.

Responsibilities

• Provide support for faculty searches, tenure and promotion cases, colloquia, and special projects as needed.
• Maintain confidential files for faculty, department, and programs.
• Assist with the preparation of annual reports; write correspondence and memorandums; create flyers, brochures, newsletters, etc.
• Maintain databases and generate reports and mailing lists; maintain calendars and organize meetings; manage office correspondence and procedures; and greet and work with students, faculty, visitors, and other constituencies.
• Provide brief weekly updates to chair and faculty on departmental issues.
• Coordinate logistics for speakers, colloquia, receptions, and other department events, including scheduling, publicity, room reservations, travel and catering arrangements, and related activities.
• Assist in compiling course offerings using the Curriculum Development System; liaison with departmental staff to manage cross-listings; edit material for course catalog and university publications.
• Provide support to the undergraduate program: review major requirements, assist with the major declaration process, assign advisors to student majors, and update and maintain confidential student records.
• Coordinate the department’s annual prize nominations and awards.
• Provide support to the BA/MA program, serve as point of contact for students, update the graduate manual yearly.
• Update and maintain Department website and departmental correspondence and archives on Sharepoint.
• Hire, assign tasks to and manage office student workers.
• Serve as building steward: submit work orders, building access, office set-ups, mail delivery, and assist with maintaining departmental copiers.
• Coordinates with the department’s Budget Coordinator on projects as needed.
• Other duties as assigned.

Benefits

• Wesleyan offers a broad range of employee benefits and development opportunities, including comprehensive group insurance plans, wellness programs and incentives, generous paid time off and retirement plans, flexible work schedules, employee and dependent tuition programs for those who qualify.
• Detailed information on the benefits of working at Wesleyan is located at: https://wesleyan.edu/hr/careers/prospective-resources.html.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1-10 employees