ADMINISTRATIVE ASSISTANT III - 64000177

State of Florida • Fort Myers, FL

1d • $45,000 - $50,000

About The Position

This is a Career Service (CS) Administrative Assistant III position working for the Lee County Health Department.

This is a mid-level position providing administrative support to DOH-Lee Administration and is under the supervision of the Assistant County Health Department Director. This position works independently with minimal supervision in the coordination of administrative tasks and assignments by applying sound decision-making processes, organizing and prioritizing routine duties and special assignments, and completing all tasks in an efficient manner with quality results. This position handles confidential information on a "need to know" basis as defined in the Information Security and Privacy Policy, DOHP 50-10. This position will abide by state and federal laws governing protected health information.

Supports the daily office operations for DOH-Lee Administration by:

Applying standard office practices and procedures to routine tasks including, but not limited to, handling inquiries from the public, DOH-Lee staff, and other organizations and agencies.
Scheduling and coordinating appointments and meetings, including reminders of pending deadlines, securing venues, preparing meeting materials, and recording and transcribing minutes; preparing correspondence and reports.
Making travel arrangements, preparing travel authorizations, and completing travel expense reimbursements.
Researching, compiling, and preparing information and data for special projects.
Assisting with inventory of office supplies, ordering materials, and maintaining stock levels.
Scheduling and coordinating vehicle maintenance when needed. Ensuring vehicle remains clean by washing and maintaining the interior and exterior as needed. Tracks and records vehicle mileage and submits information monthly to Purchasing Department.
Provides support to the Public Information Officer when requested.

Serves as a point of distribution for general information to DOH-Lee staff. Provides back-up administrative support to the County Health Department Administrator-HLTH and DOH-Lee programs.

Performs Human Resource (HR) duties including but not limited to, preparing position descriptions, organizational charts, and other relevant materials to support recruitment, classifications and other human resource actions as directed.

Assists with purchasing commodities and services in accordance with established policies and procedures. Prepares and processes purchase orders, purchase requisitions, and competitive solicitations.

This position has the responsibility of being the Alternate Key Custodian for the Administration secure area(s) at JPD, Victoria Avenue, location, and, in the absence of the Key Custodian, will perform related duties as defined in DOHP 50-10.

Performs other related work duties as assigned.

Requirements

• Knowledge of Florida Department of Health policies and procedures
• Knowledge of administrative principles and practices
• Knowledge of correct spelling, punctuation and grammar usage
• Knowledge of standard business formats and styles for letters and business forms
• Skill in operating a personal computer
• Skill in using MS Office (Word, Excel, Publisher, and PowerPoint) and Outlook
• Ability to operate general office equipment
• Ability to follow office procedures and practices
• Ability to organize and maintain filing systems
• Ability to handle telephone calls in a courteous and effective manner
• Ability to plan, organize, coordinate work assignments and communicate effectively verbally and in writing
• Ability to establish and maintain effective working relationship with others
• Ability to understand, interpret and apply applicable rules, regulations, policies and procedures
• Ability to prioritize individual workload
• Ability to prepare correspondence and reports
• Ability to frequently bend, kneel, reach, and sit or stand for long periods of time
• Ability to frequently use telephone, computer, copier and small hand tools, i.e.; stapler, scissors, etc.
• Ability to work with occasional loud noises
• Ability to locate information that is listed alphabetically and numerically
• Ability to follow instructions
• Ability to review data for accuracy and completeness
• Ability to work independently or with minimal supervision
• Experiecne using MS Office (Word, Exel, Publisher and PowerPoint) and Outlook.
• Must possess a valid Driver's License and possess a motor vehicle to carry out their duties.

Responsibilities

• Applying standard office practices and procedures to routine tasks including, but not limited to, handling inquiries from the public, DOH-Lee staff, and other organizations and agencies.
• Scheduling and coordinating appointments and meetings, including reminders of pending deadlines, securing venues, preparing meeting materials, and recording and transcribing minutes; preparing correspondence and reports.
• Making travel arrangements, preparing travel authorizations, and completing travel expense reimbursements.
• Researching, compiling, and preparing information and data for special projects.
• Assisting with inventory of office supplies, ordering materials, and maintaining stock levels.
• Scheduling and coordinating vehicle maintenance when needed. Ensuring vehicle remains clean by washing and maintaining the interior and exterior as needed. Tracks and records vehicle mileage and submits information monthly to Purchasing Department.
• Provides support to the Public Information Officer when requested.
• Serves as a point of distribution for general information to DOH-Lee staff.
• Provides back-up administrative support to the County Health Department Administrator-HLTH and DOH-Lee programs.
• Performs Human Resource (HR) duties including but not limited to, preparing position descriptions, organizational charts, and other relevant materials to support recruitment, classifications and other human resource actions as directed.
• Assists with purchasing commodities and services in accordance with established policies and procedures. Prepares and processes purchase orders, purchase requisitions, and competitive solicitations.
• This position has the responsibility of being the Alternate Key Custodian for the Administration secure area(s) at JPD, Victoria Avenue, location, and, in the absence of the Key Custodian, will perform related duties as defined in DOHP 50-10.
• Performs other related work duties as assigned.

Benefits

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed