Administrative Assistant III - Department of Surgery, Hybrid

ChristianaCare • Wilmington, DE

23h • $24 - $36 • Hybrid

About The Position

ChristianaCare's Medical Group is looking to hire a Full-Time Administrative Assistant III to support the Department of Surgery. The Administrative Assistant III will provide administrative support to Chief APC in the Department of Surgery. Delivering health, not just health care is our promise to our community. Be a part of an organization that makes a difference and impacts the lives of each other and the communities we serve through our commitment of being excellent today and even better tomorrow. Work Schedule Monday to Friday: Day shift No weekends or holidays Great Opportunity for Work-Life balance: Hybrid schedule is ad hoc per department's needs and may be subject to change.

Requirements

• High school diploma or equivalent; completion of a bachelors or associate degree preferred.
• Four years progressively responsible administrative support to an administrator or manager.
• An equivalent combination of education and experience may be substituted but must include at least two years of appropriate experience.
• Interested candidates should attach an updated copy of their resume during the application process.

Nice To Haves

• Previous experience with medical students a plus.

Responsibilities

• Calendar assistance, processing reimbursements in Workday, coordination of credentialing interviews.
• Schedules and attends meetings, composes agendas, sends invites to attendees, reserves conference rooms, arranges catering and takes and types meeting minutes.
• Facilitates and reconciles purchase requisitions.
• Updates APC schedules/on-call schedules.
• Enters APC time in Kronos/UKG Dimensions payroll system including payroll corrections as needed.
• Tracks and monitors employee use of PTO and FMLA and incidence of lateness and absence.
• Prepares reports and exports operational data regarding lateness, attendance, and FMLA tracking for all departmental staff.
• Generates monthly billing report for services rendered by Surgical APC department.
• Manages distribution of billing reports to physician offices regarding OR APC billing and submission of billing data to finance department.
• Manages dosimeter collection and distribution for surgical APC’s.
• Communicates with APCs and legal when court appearance notifications are received.
• Assist in new hire onboarding: requesting system permissions, updating distribution lists, ordering lab coats, providing scrub access, updating Vocera, ordering business cards, etc.
• Assists with offboarding: completion of offboarding form, collecting badges, equipment, lab coats, keys etc.
• Work with the Education Coordinator to coordinate student rotations in the Department of Surgery for APC students.
• Updates Teams calendar for student rotations.

Benefits

• Full Medical, Dental, Vision, Life Insurance, etc.
• Two retirement planning offerings, including 403(b) with company contributions.
• Generous paid time off with annual roll-over and opportunities to cash out.
• 12 week paid parental leave.
• Tuition assistance
• Incredible Work/Life benefits including annual membership to care.com, access to backup care services for dependents through Care@Work, retirement planning services, financial coaching, fitness and wellness reimbursement, and great discounts through several vendors for hotels, rental cars, theme parks, shows, sporting events, movie tickets, insurance and much more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees