Part-time Administrative Assistant II, Continuing Education

CHESS•Farmington, NM

5d•$18

About The Position

This position is responsible for providing administrative assistance for the operations for Continuing Education, including the Community Learning Center (CLC) and Center for Workforce Development (CWD).

Requirements

Knowledge of modern office practices and procedures.
Knowledge of college and center policies and procedures.
Knowledge of computers and job-related software programs.
Skill in prioritizing and organizing work.
Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
Skill in interpersonal relations and in dealing with the public.
Skill in working effectively with a wide range of constituencies.
Skill in oral and written communication.
Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/ internship or having had a similar position for one to two years.
Cover Letter (Required)
Curriculum Vitae (CV) or Resume (Required)
List of 3 Supervisor References. (Required)

Nice To Haves

Letters of Recommendation (Optional)

Responsibilities

Serves the CLC/CWD front desk.
Greets visitors, provides customer services; answers telephone provides information and assistance, including support to student workers, refers to appropriate personnel; and takes messages.
Registers students for Continuing Education classes, researches and/or resolves registration problems.
Creates and/or edits classes, and coordinates logistics for Continuing Education programming.
Provides administrative support to the Director and other professional staff including departmental purchases.
Maintains, updates, and reconciles spreadsheets and databases.
Makes preparations for departmental events and meetings.
Coordinates mailings.
Processes instructor paperwork including payroll, background checks, and/or packets.
Processes financial transactions including processing payments, cancellation/refunds, requisitions, transfers of funds, food requests, T&P’s, BARs and P-Card reconciliation; travel requests; billings/invoices; gift certificates and scholarships.